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 Board of Commissioners Business Meeting Agenda
 November 23, 2021 ~ 8:30am ~ Room 219

 
 
 
 
 
 
 


1.

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2.

Call to Order & Those Present

3.

Public Comment

1.

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4.

Approve Minutes from last meeting

1.

In the matter of approving the Minutes from the November 9, 2021 Business Meeting. - BOCC

Background: Approve the Minutes which summarize all business by the Board of Commissioners for the Business Meeting held on the date stated above.

Fiscal Impact: None

Recommended Motion: Approve the Minutes as presented.


5.

Prior Approved Items

1.

In the matter of an Order for the findings of livestock case: Davila vs Gonzalez - BOCC

Background:  This matter came before the Board of County Commissioners in a public hearing on November 10, 2021 on the complaint to the Animal Control Department that a dog owned by Dulce Gonzalez was in violation of ORS Chapter 609. Commissioners found the dog owner in violation of ORS Chapter 609, assessed penalty/fines and instructed staff to create an Order.

 

Fiscal Impact: $1,560.00 Revenue and $150.00 expenditure to the Animal Control Fund.

Recommended Motion:  The motion to write and sign the Order was in the November 10, 2021 Work Session Meeting.  Fiscal Impact: $1,560.00 Revenue and $150.00 expenditure to the Animal Control Fund.


6.

Bids/Awards/Proposals

1.

In the matter of requesting approval to purchase a new 2022 Polaris General XP 1000 Deluxe Black Crystal Side-by-Side - Sheriff's Office, Chris Kaber, Sheriff

Background: On July 13th, 2021 BOCC approved acceptance of Oregon State Parks and Recreation Department grant to fund the purchase of an ATV. The Sheriff’s office requested bids from three vendors and only received a bid back from Klamath Basin Equipment, Inc. (KBE).  The bid from KBE is $26,983.05. The Sheriff’s Office is requesting approval to purchase the vehicle from KBE. 

Fiscal Impact: The ATV is a capital purchase and will be paid for with grant proceeds from Oregon Parks and Recreation (OPRD grant #ATV 21-37), previously approved.  Per the grant agreement, the grant will reimburse 80%, $21,586.44.  The 20% match will be $5,396.61 expense from the Sheriff’s Office Special Revenue Fund. 

Recommended Motion:  Approve the Klamath County Sheriff’s Office to proceed with the purchase in the amount of $26,983.05 from KBE.  The ATV expense totaling $26,983.05 will be paid for with 80% proceeds from grant number ATV 21-37, and the remaining 20% paid for with Special Revenue Fund – Capital Equipment.


2.

In the matter of requesting approval to sign purchase proposal with Oregon State Marine Board (OSMB) for a new 2023 22’ Coastal C.C. Super T Boat. - Chris Kaber, Sheriff

Background: The Sheriff’s Office is requesting permission to sign a purchase proposal from OSMB for a marine law enforcement patrol boat, 2023 22’ Coastal C.C. Super T.  OSMB sought and obtained three quotes from: River Wild ($118,500), Rogue Jet ($128,390), and Silverback Marine (137,400).  OSMB and KCSO determined to accept the bid from Rogue Jet on the basis that the quote provided detailed specifications of the boat and trailer acceptable to OSMB minimum specs, whereas the other two bid provided minimum detail for equipment specifications.  Additionally, a single quote from FireCom for a single radio wireless communications intercom system for the new boat for $2,797 included in the OSMB Contract Amendment. The total proposed purchase amount will be $131,187.  The purchase proposal requires that KCSO provide the proceeds from the two OSMB donated boats that were liquidated at auction, $23,400. The remaining balance of $107,787 will be released from a Contract Amendment Contribution from OSMB upon delivery and final inspection of the new boat.

Fiscal Impact: Expense of $23,400 to be paid from the Special Revenue Fund – Marine. 

Recommended Motion: Approve the Klamath County Sheriff’s Office to sign a purchase proposal from Oregon State Marine Board to purchase a 2023 22’ Coastal C.C. Super T Boat and FireCom single radio wireless communications intercom system.  Expense of $131,187, $107,787 paid from OSMB Contract Amendment Contribution and $23,400 paid from Special Revenue Fund – Marine.

Documents:
  1. BOCC OSMB BOAT.pdf
7.

Orders

1.

In the matter of vacating Lots 21 and 22 Block 23 of Oregon Shores Unit 2, Tract 1113. Map No. R-3507-018BD Tax Lots: 05600 and 05700. Erik Nobel, Planning

Background:  The property owner of the two lots is Robert Mayhew who has signed a petition requesting this action.  Vacating the lots will not be detrimental to the public.  The Planning Director’s Report recommends that the two lots be vacated from the subdivision. The applicant paid the $583 application fee to process the request to vacate the lots.  Approval of the final order by the Board of Commissioners has no fiscal impact to the county.

Fiscal Impact:   There is no fiscal impact to Klamath County.

Recommended Motion:   Approve the Final Order to vacate the above described property located in Klamath County Oregon. (File No. LV 21-21). There is no fiscal impact to Klamath County. 

2.

In the matter of executing an order for the acceptance of County Road Right of Way for Crest Street in Klamath County, Oregon. Jeremy Morris, Public Works

Background:  The Klamath County Board of Commissioners have dedicated a strip of land to the public for road right of way along Crest Street per the attached, labeled Exhibit 1.  This Order accepts the described property for County Road purposes.  

Fiscal Impact:  None

Recommended Motion:  Board approve and execute the order for the acceptance of County Road Right of Way for Crest Street in Klamath County, Oregon.  Fiscal Impact is none.

3.

In the matter of Klamath County Transient Room Tax third quarter distribution ending September 30, 2021. Tax Collector/ Rick Vaughn

Background:  In accordance with Klamath County Code Chapter 603-Transient Room Tax any person, firm, social club, etc., who exercises occupancy for thirty days or less for dwelling, lodging, or sleeping purposes from any hotel, motel, space in mobile home or trailer park, etc. from an operator; shall collect the tax imposed which constitutes a debt owed by the operator to the County.  The amount collected for the third quarter came to $1,388,730.82 and shall be distributed accordingly by the tax revenue sharing formula to the Participants.

Fiscal Impact: TRT revenue will be distributed totaling $1,374,843.51 with additional $13,887.31 revenue to the Tax Collector’s Office.  Expenditure of $1,388,730.82 to the Transient Room Tax Fund, Tax Collector Department.

Recommended Motion:  Approve and execute the attached Order so the Tax Administrator can distribute accordingly by the tax revenue sharing formula $1,388,730.82 to the Participants of the Transient Room Tax set by Klamath County Code 603.610.  Fiscal impact being revenue received and distributed in the amount of $1,388,730.82. Expenditure of $1,388.730.82 to the Transient Room Tax Fund, Tax Collector Department.

8.

Agreements

1.

In the matter of accepting and approving required signatures for the 2021-2023 CFA/VOCA Grant Agreement Award, Melina Johnson, DA

Background:  The District Attorney’s Office has been awarded the 2021-2023 VOCA/CFA grant. This grant is for funding direct services to victims of crime. Those services are to (1) Respond to emotional, psychological, or physical needs of crime victims; (2) Assist victims to stabilize their lives after victimization; (3) Assist victims to understand and participate in the criminal justice system; and (4) Restore a measure of security and safety for the victim. Funding for this grant is to be used to maintain personnel for mandated services. The project period for this grant is 10/1/21 – 9/30/23 (24 months).

Fiscal Impact:   Revenue increase of $386,176 in Special Enforcement Budget. There is no General fund cash match. The match has been waived by the Department of Justice.

Recommended Motion: Accept and sign the 2021-2023 CFA/VOCA grant agreement; “Exhibit A”; “Exhibit B”; “Exhibit C”, “Exhibit D”; and “Exhibit E”. Fiscal impact is Revenue increase of $386,176 in Special Enforcement Budget. There is no General fund cash match. The match has been waived by the Department of Justice.

2.

In the matter of approving and signing Klamath County American Rescue Act grant agreements for the completed and ready applicants – Vickie Noel, Finance Director

Background:  The American Rescue Plan Act Grant Allocation Committee met on September 22, 2021 to hear presentations from eligible grant applications to the Board of County Commissioners (BOCC) for funding.  The ARP Grant Allocation Committee reviewed the recommendations and approved funding to grant recipients on September 23, 2021 for the applicants as detailed below:

CASA for Children of Klamath County                    $50,000

Citizens for Safe Schools                            $50,000

Chemult Community and Tourism Association                $50,000

D&G Holdings Northwest LLC dba Crazy R Pizza                $20,000

Klamath Film                                    $  3,000        

All grant submission requirements have been satisfied and the contracts are complete and signed by grantees.  

Fiscal Impact:  Expenditure of $173,000.00 from the COVID19 Pandemic Grant fund.

Recommended Motion:  Approve and sign the Klamath County American Rescue Plan Act Grant agreements.  Fiscal impact of $173,000.00 expenditure from the COVID19 Pandemic Grant fund.


3.

In the matter of approving and signing cooperative agreement number 22-7341-6977-RA with US Department of Agriculture for USDA APHIS Wildlife Services. Vickie Noel - Finance

Background:  The purpose of the Wolf Depredation Compensation and Financial Assistance Agreement is to assist the County in supporting the implementation of nonlethal wolf damage management techniques and strategies by livestock producers in areas where wolf depredation of livestock is on-going and to provide compensation for injury or death to livestock resulting from wolf depredation.  

Fiscal Impact:  Expenditure of $5,500.00 from the Wolf Depredation Grant Fund.

Recommended Motion:  Approve and authorize the chair to sign the US Department of Agriculture for USDA APHIS Wildlife Services.  Fiscal impact of $5,500.00 expenditure from the Wolf Depredation Grant.


4.

In the matter of approving Amendment #3 to Intergovernmental Agreement (IGA) #169517 for the Financing of Public Health Services between the State of Oregon, Oregon Health Authority (OHA), and Klamath County, acting by and through Klamath County Public Health (KCPH). – Jennifer Little, Public Health

Background:  Agreement #169517, which became effective July 1, 2021, delegates authority to Klamath County Public Health to operate public health programs in Klamath County. This amendment updates the Financial Assistance Award to add funding for Program Elements 01-01 “State Support for Public Health”, 01-07 “ELC Contact Tracing” 01-09 “COVID 19 Active Monitoring” PE 01-10 “OIP – CARES” and 51-03 “ARPA Public Health Emergency Response” to support the Public Health COVID response for the period of July 1, 2021 through June 30, 2024. Additionally, Program Element 51-01 “LPHA Leadership, Governance and Program Implementation”, also known as Public Health modernization funding is updated to provide funding for the full year rather than the 3-month bridge funding originally included. The agreement remains effective through June 30, 2023.

Fiscal Impact:  Fiscal impact is grant revenue of $2,264,283.33 to sub department 4044, Public health clinic nursing.  

Recommended Motion:  Move to approve Amendment #3 to Intergovernmental Agreement (IGA) #169517 for the Financing of Public Health Services between the State of Oregon, Oregon Health Authority (OHA), and Klamath County, acting by and through Klamath County Public Health (KCPH). Fiscal impact is grant revenue of $2,264,283.33 to sub department 4044, Public health clinic nursing. Authorize the Department Head to sign.


5.

In the matter of approving a Memorandum of Understanding for Healthy Klamath-A Certified Blue Zones Community between the four lead partner agencies including Sky Lakes Medical Center, Klamath Health Partnership, Cascade Health Alliance, and Klamath County Public Health (KCPH). – Jennifer Little, Public Health

Background:  Healthy Klamath is a county-wide, multi-sector partnership supported and funded by public and private partner agencies to improve local health and factors that influence it. Healthy Klamath was established in 2012 to guide community health improvement assessments and efforts in the county. This partnership has developed through the years and this MOU is a step towards formalizing it. The MOU confirms intent to collaborate on the Community Health Assessment and Improvement Plan, and establishes roles and responsibilities of Healthy Klamath staff and partner agencies. The agreement shall be in effect for the next three fiscal years from October 2021 through September 2024. 

Fiscal Impact:  No fiscal impact  

Recommended Motion:  Move to approve the Healthy Klamath-A Certified Blue Zones Community Memorandum of Understanding between Sky Lakes Medical Center, Klamath Health Partnership, Cascade Health Alliance, and Klamath County Public Health. No fiscal impact. Authorize the Department Head to sign.

9.

Other County Business

1.

In the matter of Pedestrian and Trail Crossing improvements for various County Roads. Jeremy Morris, Public Works

Background: Klamath County Public Works would like to upgrade pedestrian and trail crossings on various County Roads to include the addition of cross walk stripes, warning signs, Rapid Reflective Flashing Beacons (RRFB’s), etc.  In doing so, this will increase bicycle and pedestrian safety for crossings.  Locations are Shasta Way at “A” Canal, Homedale Road at “A” Canal, Homedale Rd at Brixner Jr High, Madison Street at Mack Ave, Madison Street at Bryant Avenue, Patterson Street at Alva Avenue and Hope Street at “A” Canal.  

Public Works is requesting Board of Commissioner approval for Public Works staff to install the interim and permanent features to increase warning to vehicle operators about the pedestrian and trail crossings per the attached drawings.  The approximate cost of the project is $6,000.00 for labor and materials for each crossing ($42,000.00 for all crossings).  This does not include seven sets of previously purchased RRFB’s which cost approximately $8,000.00 per set (purchased in 2019).

Fiscal Impact:  Approximately $42,000.00 expenditure to the Road Operating Budget for labor and materials.

Recommended Motion:  Board to approve and authorize Public Works to install Pedestrian and Trail Crossing improvements for various County Roads per the attached drawings.  Fiscal Impact to the Road Operating Budget is approximately $42,000.00 for labor and materials.

10.

Resolutions

1.

In the matter of approving a resolution authorizing the Klamath County Tax Assessor to apply for a grant for HB 5006 Nathan Bigby Klamath County Assessor

Background:  Due to the extremely large 242 Fire in 2020, which destroyed several properties and structures within the county, Klamath County has suffered an estimated loss of tax revenue for FY 2020-21 in the amount of $228,162.00.

Fiscal Impact:  There is no fiscal impact. 

Recommended Motion: To approve the resolution authorizing the Klamath County Tax Assessor to apply for a grant for HB 5006 from the Oregon Department of Revenue for reimbursement of lost tax revenue in the amount of $228,162.00 for FY 2020-21.

11.

Commissioner Reports

12.

Adjournment


 
 
Audio recordings of all proceedings are available at the County Commissioners’ office. The meeting facility is handicap accessible. Persons needing materials in alternate format or communication access, should telephone this office at 541-883-5100 (voice/TDD) or the ADA Coordinator at 541-883-4296 at least 48 hours in advance of the scheduled meeting.
Klamath County Commissioners' Weekly Calendar is subject to change without notice.
305 Main Street 2nd Floor, Klamath Falls, OR 97601
E-mail: bocc@klamathcounty.org     Website: www.klamathcounty.org