In the matter of approving Klamath County Information Technology to issue a request for proposal (RFP) for audio/video equipment and setup – Jessica Chastain, Information Technology

Background:  Klamath County has four conference rooms at the Government Center, which need to have technology updates to the audio/video equipment that is utilized for all meeting types.  The four conference rooms are the BOCC Chamber, Room 214, the Public Works Conference Room, and the Community Development Department Conference Room.  This RFP is to initiate requests from companies for both solutions to bring the hardware and software up to date in each of the conference rooms, along with installation and training.

Fiscal Impact:  The fiscal impact is unknown.

Recommended Motion:  Move to approve Klamath County Information Technology to issue a RFP for audio/video equipment and setup.  Fiscal impact is unknown at this time.


In the matter of approving the application for COVID-19 Emergency Response Grant. Derrick Rowley, Fairgrounds Manager

Background: The Klamath County Fairgrounds/Event Center receives Transient Lodging Taxes as a portion of their Annual Budget revenue. Due to the recent events and business closures from COVID-19, the annual budget has been severely and negatively impacted. It is a certainty that employee layoffs will occur if the economic situation does not change for the better. As a result, the Fair Board has suggested that an application for $25,000 in grant funding be prepared.

Fiscal Impact: $25,000 to be used toward Fiscal Year 2020/2021 Personnel Services to offset anticipated budget shortfalls directly related to COVID-19.

Recommended Motion: Approval for the Fair Board to move forward in applying for the possible award of the COVID-19 Emergency Grant.

In the matter of soliciting Request for Proposals for Consulting Services - Non-discretionary Investment Advisory Services, Vickie Noel - Treasurer

Current contract with Government Portfolio Advisor's terminates on October 31, 2020.  Estimated cost of contract = $55,000 annually.

In the matter of authorizing the Library Director to apply for the Oregon State Library's "Ready to Read Grant Application 2021". - Nathalie Johnston, Library

Background: This grant has been provided by the State to Oregon public libraries for over twenty years. The only requirement to receive this money is to be able to prove that it was spent on early literacy servicesand summer reading programs. The grant does not require a match. The funds are allocated based on the number of children and the size of the library’s service area. The library uses the fund to pay for the Summer Reading Programs performers and prizes for all branches and for craft supplies and special materials for our Early Literacy programs. Funds will also be used to support several outreach and partnership programs in purchasing any special materials and making and distributing copies of key early learning information.

Fiscal Impact: None

n the matter of the BOCC authorizing the Maintenance department to issue an ITB for the OSU Septic Improvement Project., Maintenance-Glen Gregory

Background:  The septic system at the OSU Extension compound is failing and needs to be replaced. 

Recommended Motion: Approve to re-issue an ITB to replace the septic system at the OSU Extension compound, 6941 Washburn Way, Klamath Falls, OR.  The funding for this project is to come from the OSU Extension Service District fund.   Fiscal impact to be determined.

In the Matter of Approving the Sheriff to apply for the High Visibility Overtime Enforcement grants for the State of Oregon Department of Transportation (ODOT) grant program.-Chris Kaber, Sheriff.

Background: The Notice of Opportunity for the traffic safety enforcement program which the Sheriff’s Office would apply for include funding for Speed, Distracted Driving, Seat Belt, Pedestrian Safety and DUII Impaired Driving Enforcement. The submission includes funding requests in the amounts of $4,000, $5,000, $5,500, $2,000 and $5,000 respectively. The request is due by June 15, 2020 for grants that would be awarded for the period of October 1, 2020 through September 30, 2021. There is a match requirement of 20% in the form of personnel hours.

Fiscal Impact: Potential revenue into the General Fund-Sheriff’s Office-Patrol Division up to $21,500. 
Recommended Motion:  To approve the Sheriff to proceed with the ODOT High Visibility Overtime Enforcement grant application process. KCSO would be agreeing to provide matching personnel hours equaling at least 20% of the grant award. The potential revenue into the General Fund-Sheriff’s Office-Patrol Division could be up to $21,500,


MoU between Klamath County Community Corrections and Klamath Irrigation District

Background: Klamath Irrigation District has asked Community Corrections to provide supervised community services work crews to maintain vegetation removal along A-Canal in Klamath Falls twice a year. This MoU outlines the agreement between Klamath Irrigation District and Klamath County Community Corrections. 

Fiscal Impact: Compensation will not exceed $4,800 per fiscal year to the Community Corrections operating fund. 

In the Matter of requesting approval to apply for a grant from the Oregon Military Department. - Chris Kaber, Sheriff.

Background: The Sheriff's Office Emergency Management Division is requesting to apply for the Oregon Military Department Emergency Management Performance Grant for the 2020-2021 Fiscal Year.  This grant provides Federal Funding CFDA# 97.042 for emergency response and requires a 100% match obligation from Klamath County. The invitation to apply indicates a similar funding opportunity as last year for the County. We have set a requested review date of 06/22/2020 to provide enough time to complete the application by the July 8th deadline.

Fiscal Impact: Estimated award amount is $81,458 which would be revenue in the General Fund-Sheriff's Office-Emergency Management Division.

In the Matter of approving the Sheriff to issue a Request for Proposals for Jail Medical Services.-Chris Kaber, Sheriff.

Background: The Sheriff’s Office – Corrections Division would request proposals from companies to provide quality health care services to corrections inmates. The proposals will be evaluated on their ability to provide a cost-effective, professional and accountable health care program which includes medical, dental and pharmaceutical services, records management, reporting requirements and billing activities. The intent of the RFP is to identify the highest qualified company and work towards entering into a four-year contract for these services. The sample contract is included in the RFP. The RFP date of issuance is June 9, 2020 and the closing date is July 17, 2020.

Fiscal Impact: No fiscal impact at this time.
Recommended Motion:  To approve the Sheriff’s Office – Corrections Division to issue a Request for Proposals for Jail Medical Services on June 9, 2020 and close the proposal acceptance on July 17, 2020. There is no fiscal impact at this time.