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Board of Commissioners Business Meeting Agenda
 August 10, 2021 ~ 8:30am ~ Room 219










1.

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2.

Call to Order & Those Present

3.

Public Comment

1.

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4.

Agenda Deletions/Additions

5.

Approve Minutes from last meeting

1.

In the matter of approving the Minutes from the July 27, 2021 Business Meeting. - BOCC

Background: Approve the Minutes which summarize all business by the Board of Commissioners for the Business Meeting held on the date stated above.

Fiscal Impact: None

Recommended Motion: Approve the Minutes as presented. 

6.

Prior Approved Items

1.

In the matter of an Intergovernmental Agreement between Klamath County Drainage Service District (KCDSD) and Enterprise Irrigation District (EID). Jeremy Morris, KCDSD

Background:  KCDSD requests Enterprise Irrigation Districts (EID) assistance with mucking out and/or piping portions of the 1-C drain system.  Klamath Irrigation District (KID) will work with Enterprise Irrigation District (EID) staff to complete the work.  EID staff will operate their large excavator and provide labor.  KID will provide labor and dump truck services.  Public Works will supervise EID and KID work crews.  Drainage Service District will provide piping materials, aggregate, etc.  Costs will not exceed $40,000.00 total unless both parties agree otherwise.   This agreement shall be in effect July 1, 2021 and continue until December 31, 2021, and may be renewed for additional five (5), one-year terms. 

Fiscal Impact:  Expense not to exceed $40,000 to the Klamath County Drainage Service District Operating Budget.

Recommended Motion:  A motion was made during the July 13, 2021 BOCC Administrative Meeting authorizing the Board to approve and sign the Intergovernmental Agreement between Klamath County Drainage Service District (KCDSD) and Enterprise Irrigation District (EID).  This agreement will be in effect July 1, 2021 and continue until December 31, 2021, and may be renewed for additional five (5), one-year terms.  Fiscal Impact not to exceed $40,000 expense to Klamath County Drainage Service District Operating Budget.

2.

In the matter of an Intergovernmental Agreement between Klamath County Drainage Service District (KCDSD) and Klamath Irrigation District (KID). Jeremy Morris, Public Works

Background:  KCDSD requests Klamath Irrigation Districts (KID) assistance with mucking out and/or piping portions of the 1-C drain system.  KID will work with Enterprise Irrigation District (EID) staff to complete the work.  EID staff will operate their large excavator and provide labor.  KID will provide labor and dump truck services.  Public Works will supervise EID and KID work crews.  Drainage Service District will provide piping materials, aggregate, etc.  Costs will not exceed $40,000.00 total unless both parties agree otherwise.   This agreement shall be in effect July 1, 2021 and continue until December 31, 2021, and may be renewed for additional five (5), one-year terms. 

Fiscal Impact:  Expense not to exceed $40,000 to the Klamath County Drainage Service District Operating Budget.

Recommended Motion:  A motion was made during the July 13, 2021 BOCC Administrative Meeting authorizing the Board to approve and sign the Intergovernmental Agreement between Klamath County Drainage Service District (KCDSD) and Enterprise Irrigation District (EID).  This agreement will be in effect July 1, 2021 and continue until December 31, 2021, and may be renewed for additional five (5), one-year terms.  Fiscal Impact not to exceed $40,000 expense to Klamath County Drainage Service District Operating Budget.

3.

In the matter of approving Contract for Professional Services between Wynne Broadcasting Company, Inc. and Klamath County. BOCC

Background:  The Federal Government through the State of Oregon is offering grant funds to Klamath County for Vaccination Incentives to include marketing and promotional costs encouraging COVID-19 vaccination.  Klamath County received a proposal and budget from Wynne Broadcasting that will provide this professional service implementing the requirements of Grant No. 2618 the County has with the State of Oregon. The County will reimburse Wynne Broadcasting for their “Conquer COVID Vaccination Promotion” as outlined in Exhibit A.  This contract will expire on January 6, 2022. This item was approved in the Tuesday, July 27, 2021 Administrative meeting.

Fiscal Impact: Not to exceed $432,458.97 expenditure from the COVID-19 Pandemic Fund.

Recommended Motion:  Approve and execute Contract for Professional Services between Wynne Broadcasting Company, Inc. and Klamath County. Fiscal Impact is not to exceed $432,458.97 expenditure to the COVID-19 Pandemic Fund.  This agreement was approved in the Tuesday, July 27, 2021 Administrative meeting.


4.

In the matter of a Resolution declaring a state of emergency within Klamath County. -BOCC

Background:  Local and regional resources have been exhausted as domestic private wells, numbering over one hundred, have begun to go dry or experience problems due to low water tables.  Assistance is urgently needed in this area to preserve life, property, and a rich tribal history.  While a County Disaster Declaration, in this instance, can only bring attention to this serious matter, a State and Federal Disaster Declaration for Klamath County will provide more resources to meet this disaster as well as the recovery to follow.           

Fiscal Impact: None.

Recommended Motion:  Motion was made and passed in the August 3, 2021 Administrative Meeting to approve and sign the Resolution declaring a state of emergency within Klamath County due to the impact of dry domestic wells.

7.

Proclamations/Presentations

1.

In the matter of presenting monthly Employee Service Awards - BOCC

Background:  Employees are presented service awards in 5 year increments beginning with their first 5 years of service to Klamath County.

 

Fiscal Impact:  None


5 Years

Emily Silva – Public Health

Cassandra Newman – Community Corrections

 

10 Years

Kevin Roach – Juvenile

Stephen Leslie - Sheriff’s Office

 

20 Years

Kathleen Pierce – Veterans

Shane Mitchell - Sheriff’s Office

 

Recommended Motion:   Read above names for the record.

Documents:
  1. 20210727150227.pdf
8.

Orders

1.

In the matter of Klamath County Transient Room Tax second quarter distribution ending June 30, 2021. Rick Vaughn, Tax Collector/Property Manager

Background:  In accordance with Klamath County Code Chapter 603-Transient Room Tax any person, firm, social club, etc., who exercises occupancy for thirty days or less for dwelling, lodging, or sleeping purposes from any hotel, motel, space in mobile home or trailer park, etc. from an operator; shall collect the tax imposed which constitutes a debt owed by the operator to the County.  The amount collected for the first quarter came to $965,191.11 and shall be distributed accordingly by the tax revenue sharing formula to the Participants.

Fiscal Impact: TRT revenue will be distributed totaling $955,539.20 with additional $9,651.91 revenue to the Tax Collector’s Office.  Expenditure of $965,191.11 to the Transient Room Tax Fund, Tax Collector Department.

Recommended Motion:  Approve and execute the attached Order so the Tax Administrator can distribute accordingly by the tax revenue sharing formula $965,191.11 to the Participants of the Transient Room Tax set by Klamath County Code 603.610.  Fiscal impact being revenue received and distributed in the amount of $965,191.11. Expenditure of $965,191.11 to the Transient Room Tax Fund, Tax Collector Department.

Documents:
  1. TRT 2nd Quarter.pdf
2.

In the matter of vacating Lots 16 and 17 Block 50 of Klamath Falls Forest Estates Highway 66 Unit Plat No. 2. Map No. R-3811-014C0 Tax Lots: 04800, and 04900. Erik Nobel, Planning

Background:  The property owner of the two lots is Amanda and Brian Brazille who has signed a petition requesting this action.  Vacating the lots will not be detrimental to the public.  The Planning Director’s Report recommends that the two lots be vacated from the subdivision. The applicant paid the $583 application fee to process the request to vacate the lots.  Approval of the final order by the Board of Commissioners has no fiscal impact to the county.

 Fiscal Impact:   There is no fiscal impact to Klamath County.

 Recommended Motion:   Approve the Final Order to vacate the above described property located in Klamath County Oregon. (File No. LV 16-21).  There is no fiscal impact to Klamath County. 

3.

In the matter of appointing Duane Whitehead to the Veterans Advisory Council. - BOCC

Background: The Veterans Advisory Council has a vacancy and has recommended the appointment of the above named individual who is willing, able and eligible to serve a term on the Council.

Fiscal Impact: None.

Recommended Motion: Approve and sign the attached Order appointing Duane Whitehead to the Veterans Advisory Council.

4.

In the matter of appointing Heather Tramp, Andrew Stork and William Weissmeyer to the Economic Development Advisory Committee. - BOCC

Background: The Economic Development Advisory Committee has vacancies the above named individuals are willing, able and eligible to serve a term on the Committee.

Fiscal Impact: None.

Recommended Motion: Approve and sign the attached Order appointing Heather Tramp, Andrew Stork and William Weissmeyer to the Economic Development Advisory Committee.


Documents:
  1. 20210730103327.pdf
9.

Agreements

1.

In the matter of approving the State of Oregon IGA agreement. Myles Maxey, DDS

Background:  Grant Agreement for Financing of Community Developmental Disabilities Services between Oregon Department of Human Services (ODHS) and Klamath County (CDDP) includes: Section 1, “Effective Date and Duration”; Section 2, “Agreement Documents, Order of Precedence”; Section 3, “Signatures”; Exhibit A Definitions; Exhibit B Part 1 CDDP Operations and Administration Terms and Conditions; Exhibit B Part 2 Service Element Standards and Procedures; Exhibit B Part 3 Financial Terms and Conditions; Exhibit C Special Terms and Conditions; Exhibit D General Terms and Conditions; Exhibit E Standard Terms and Conditions; Exhibit F Federal Terms and Conditions; Exhibit G Part 1 Required Subcontract Provisions; and Exhibit G Part 2 Subcontractors Insurance Requirements; Exhibit H Part 1 Privacy and Security Agreement; Exhibit H Part 2 Third Party Information System Access Request; Attachment #1 Days and Hours of Operation; and Attachment #2 Subcontractor Disclosures Report.

Fiscal Impact:  The biennial fiscal revenue is $6,322,352.89. The revenue is split 50/50 over two fiscal years, thus $3,161,176.445 for 2021-2022 and 2022-2023 to the Klamath County Developmental Disabilities Services department budget.

Recommended Motion:  Motion to approve State of Oregon Intergovernmental Grant Agreement for the Financing of Community Developmental Disabilities Services Agreement number 169205 effective July 1, 2021 through June 30, 23 and to authorize the BOCC Chair to sign the agreement. The biennial fiscal revenue is $6,322,352.89. The revenue is split 50/50 over two fiscal years, thus $3,161,176.445 for 2021-2022 and 2022-2023 to the Klamath County Developmental Disabilities Services department budget. 

Documents:
  1. 15385.pdf
2.

In the matter of an Agreement between Klamath County Public Works and the City of Klamath Falls for Chip Sealing Services. Jeremy Morris, Public Works

Background:  The City of Klamath Falls has requested assistance with street maintenance.  This agreement will allow Klamath County to perform chip seals to the City of Klamath Falls and be reimbursed per the attached specifications during the summer of 2021.  

Fiscal Impact:  No Fiscal Impact to the Road Operating Fund, however revenues and expenditures will be increased up to $147,000.00.

Recommended Motion:  Board to approve and execute, and authorize Public Works Director to sign the Agreement between Klamath County Public Works and the City of Klamath Falls.  No Fiscal Impact, however revenues and expenditures will be increased up to $147,000.00.

10.

Licenses

1.

In the matter of approval of a Social Gaming License for Klamath Social Club, LLC for four (4) card tables. - BOCC

Background: The Klamath County Ordinance 21.1 allows for Social Gaming License by firms, persons, or corporations doing business for profit.  Each new application is reviewed by the Klamath County Sheriff’s Office.  The Sheriff has recommended this Social Gaming License be granted.  No house income may result from the operation of these social games. 

Fiscal Impact: Revenue of $400.00 ($100.00 per table) to the General Fund Commissioners.

Recommended Motion:  Approve the Social Gaming License for Klamath Social Club, LLC for four (4) card tables. The fiscal impact is revenue of $400.00 to the General Fund Commissioners.

11.

Other County Business

12.

Commissioner Reports

13.

Adjournment




Audio recordings of all proceedings are available at the County Commissioners’ office. The meeting facility is handicap accessible. Persons needing materials in alternate format or communication access, should telephone this office at 541-883-5100 (voice/TDD) or the ADA Coordinator at 541-883-4296 at least 48 hours in advance of the scheduled meeting.
Klamath County Commissioners' Weekly Calendar is subject to change without notice.
305 Main Street 2nd Floor, Klamath Falls, OR 97601
E-mail: bocc@klamathcounty.org     Website: www.klamathcounty.org