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Board of Commissioners Business Meeting Agenda
 July 13, 2021 ~ 8:30am ~ Room 219










1.

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2.

Call to Order & Those Present

3.

Public Comment

1.

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4.

Agenda Deletions/Additions

1.

6.1, 6.2 & 7.1 Deleted (moved to the 20th)

5.

Approve Minutes from last meeting

1.

In the matter of approving the Minutes from the July 6, 2021 Business Meeting. - BOCC

Background: Approve the Minutes which summarize all business by the Board of  Commissioners for the Business Meeting held on the date stated above.

Fiscal Impact: None

Recommended Motion: Approve the Minutes as presented. 

6.

Bids/Awards/Proposals

1.

In the matter of the BOCC authorizing Klamath County Community Corrections to accept a proposal for gender responsive and victim services. Aaron Hartman, Community Corrections.

Background: Klamath County issued a RFP for a qualified experienced vendor to provide gender responsive and victim services to justice involved individuals on community supervision. Klamath Crisis Center was the only response. Klamath County Community Corrections would like to accept their proposal.

Fiscal Impact: No fiscal impact. 

Recommended Motion: Motion to authorize Klamath County Community Corrections to accept a proposal for gender responsive and victim services from Klamath Crisis Center. Fiscal Impact: No fiscal impact. 


2.

In the matter of the BOCC authorizing Klamath County Community Corrections to accept a proposal for sex offender treatment services. Aaron Hartman, Community Corrections.

Background: Klamath County issued a RFP for a qualified experienced vendor to provide sex offender treatment services to justice involved individuals on community supervision. Klamath Basin Behavior Health was the only response. Klamath County Community Corrections would like to accept their proposal.

Fiscal Impact: No fiscal impact. 

Recommended Motion: Motion to authorize Klamath County Community Corrections to accept a proposal for sex offender treatment services from KBBH. Fiscal Impact: No fiscal impact. 


3.

In the matter of approving purchase of a power harrow - Derrick Rowley, Fairgrounds

Background: The Fairgrounds holds many varied events in both the Stilwell Arena and the John Hancock Event Center, all of which depend on ground resets. The power harrow is one of the most important pieces of equipment when it comes to resetting the ground from packed and rolled to ground that can be used for rodeos and barrel racing. The last purchase of this type of equipment was a used piece of equipment purchased in June of 1981. At this time, the current piece of equipment is broken down and finding parts or repairing the harrow has become next to impossible. The need to purchase a new power harrow is critical. The Klamath County Fair Board has held a Special Fair Board Meeting to review this expenditure and has voted to accept the lowest quote from Pelican Tractor Company in the amount of $13,289.12.

Quotes received: 

  • Pape Machinery - Quoted $24,200
  • D & D Seeds - Nonresponsive Quote
  • Midstate Power Products - $13,892.12
  • Malheur Machinery - $14,294.12
  • Pelican Tractor - $13,289.12

Fiscal Impact: $13,289.12 in expenditures from the Klamath County Fairgrounds FY 22 Budget as previously budgeted in line item Equipment.

Recommended Motion: Accept the Fair Board’s vote to purchase of a Brevigieri 119” Power Harrow for Fiscal Year 2021-22. Authorize the Fair Grounds Manager to sign for acceptance of the equipment upon arrival at the Klamath County Fairgrounds. Fiscal Impact of $13,289.12 in Equipment to the Klamath County Fairgrounds FY 2021-22 Budget as previously budgeted.

7.

Agreements

1.

In the matter of approving, and allowing Aaron Hartman to sign, an amendment between Klamath County Community Corrections and JustUs Consulting Consortium. Aaron Hartman, Community Corrections

Background: JustUs Consortium has worked with Community Corrections to assess the level of evidence-based practices that currently operates within the department. After assessment, as appropriate, those areas where improvement is desired would be targeted as priorities to begin adjusting/refining practices. There are a number of overarching practices that have been identified as evidence-based that research has shown, when practiced with fidelity, an organization can improve the success rate of those under supervision. This amendment extends the original contract to June 30, 2022. 

Fiscal Impact: No additional fiscal impact as this is the original $25,000.

Recommended Motion:  Motion to approve, and allow Aaron Hartman to sign, an amendment between Klamath County Community Corrections and JustUs Consulting Consortium to assess departmental evidence-based practices. Fiscal Impact: No additional fiscal impact as this is the original $25,000. 


2.

In the matter of the approval of Amendment # 4 to the contract between Klamath County, Klamath County Juvenile Department, and ORW Architecture, Medford Oregon, to extend the current contract to provide architectural and engineering services to the Klamath KCR Construction Project.-Dan Golden, Director

Issue: Approval of Amendment # 4 to the contract between Klamath County, Klamath County Juvenile Department, and ORW Architecture, Medford Oregon, to extend the current contract to provide architectural and engineering services to the Klamath KCR Construction Project.

 

Background: On November 27, 2017, the BOCC approved a contract with ORW Architecture, Medford, Oregon, to provide architectural and engineering (A&E) services to the Klamath County Juvenile Department for the construction of the Klamath KCR (former YIP) residential treatment facility, funded by Oregon Lottery Bond funds. The Juvenile Department requests approval of Amendment # 4 to the contract to extend the term of the contract from July 1, 2021 to June 30, 2022. Three Contract extensions were permitted by the original contract, but end on June 30, 2021. The KCR Construction project will continue in July, 2021 with pre-construction grading and site work until the Fall of 2021. Continued A&E services are anticipated during the grading project. 

 

Fiscal Impact: Work by ORW and Adkins Engineering to perform services for the Klamath KCR Construction Project will continue to be billed at the agreed rates. There is no additional fiscal impact. The Klamath KCR Construction Project is funded by Oregon Lottery Bonds awarded in 2017.

 

Recommended Motion: Approval of Amendment # 4 to the contract between Klamath County, Klamath County Juvenile Department, and ORW Architecture, Medford Oregon, for the KCR Construction project. Amendment # 4 will extend the contract between Klamath County and ORW Architecture from July 1, 2021 to June 30, 2022. The project is funded by Oregon Lottery Bonds.  

3.

In the matter of approving the Agreement between Basin Partners Internship Program and the assessors office for the Internship Program Nathan Bigby Assessor.

Background: Basin Partners Internship Program (BPIP} is seeking departments who would agree to cooperate in providing a career-based learning experience for high school trainees. Klamath County Assessors Department has a variety of work that fits the purpose of our department. This Agreement shall commence upon the signature date of each party and continue through August 31, 2021.

Fiscal Impact: $1,200.00 from the Assessors Expenditure budget.

Recommended Motion:  Board approval of the Agreement between Basin Partners Internship Program (BPIP} and Klamath County, by and through the Assessors Department to provide a career-based learning experience for 1 (one) high school trainee. This agreement shall commence upon the signature date of each party and continue through August 31, 2021; and authorize Assessor to sign agreement. Fiscal Impact; $1,200.00 from the Assessors Expenditure budget


Documents:
  1. BPIP.pdf
4.

In the matter of the approval and acceptance of the contract between Klamath County and Diversified Contractors to remodel the first floor Courts office area of the Courthouse building. Glen Gregory, Director of Maintenance

Background: Maintenance issued an Invitation to Bid (ITB) to remodel the first floor Courts office area of the Courthouse building.  Diversified Contractors was the only bidder.

Fiscal Impact: Fiscal Impact is $140,267.00 expenditure from the Capital Projects Reserve fund which will be reimbursed by the Oregon Judicial Department (OJD) per the agreement between OJD and Klamath County.

Recommended Motion: Motion for approval and acceptance of a contract between Klamath County and Diversified Contractors to remodel the first floor of the Courts office area of the Courthouse building, 316 Main Street, Klamath Falls, OR 97601 with a fiscal impact of $140,267.00 expenditure from the Capital Projects Reserve fund with a reimbursement from the OJD in the amount of $140,267.00.

5.

In the matter of approving amendment 1 to agreement H19010 with Oregon Business Development Department (OBDD). - BOCC

Background: The original OBDD agreement for the Community Development Block Grant (CDBG) had an expiration date of  February 11, 2022, there were delays in the project due to COVID as such the expiration date is being extended to November 11, 2022.

Fiscal Impact: None

Recommended Motion: Approve amendment 1 to agreement H19010 with Oregon Business Development Department (OBDD) and authorize the Chair to sign.  


6.

In the matter of approving a Cooperation Agreement with the City of Klamath Falls, Klamath Falls Urban Renewal Agency, Klamath County Economic Development Association, and Ferguson Hotel Development LLC. - BOCC

Background: Klamath County and the City of Klamath Falls desire to promote economic development, as such have crafted incentives to attract businesses, said incentives are detailed in the attached Cooperation Agreement.   

Fiscal Impact: No direct expenditure. Tax abatement, reduction in permit fees and waivers of dump fees described in agreement.

Recommended Motion: Approve the attached Cooperation Agreement with the City of Klamath Falls, Klamath Falls Urban Renewal Agency, Klamath County Economic Development Association, and Ferguson Hotel Development LLC. and authorize the Chair to sign. Fiscal Impact: No direct expenditure. Tax abatement, reduction in permit fees and waiving of dump fees described in agreement.


Documents:
  1. summary page.pdf
7.

In the matter of approving the Local Government Grant Program Agreement with State of Oregon Parks and Recreation Department. - BOCC

Background: On January 28, 2020 and February 11, 2020 the County Commissioners signed Resolutions authorizing the Trust for Public Lands to apply for a Local Government Grant  with State of Oregon Parks and Recreation Department for acquisition of land for the Spence Mountain Project on behalf of Klamath County. On April 13, 2021 the County was notified the application was successful and was presented the attached agreement to receive said funds. 

Fiscal Impact: $1,000,000.00 grant revenue to the Commissioners Misc. Grants fund. Required matching funds have been secured as detailed in attachment “A” 
Recommended Motion: Approve Local Government Grant Program Agreement with State of Oregon Parks and Recreation Department, and authorize the Chair to sign. Fiscal Impact: $1,000,000.00 grant revenue to the Commissioners Misc. Grants fund. Required matching funds have been secured as detailed in attachment “A”.

Documents:
  1. 20210706132219.pdf
8.

Grants

1.

In the matter of authorizing the District Attorney's Office to apply for funding through the Oregon Department of Justice, Victims of Crime Act Grant (VOCA), Eve Costello, DA

Background: This grant solicitation is for funding direct services to victims of crime. Those services are to (1) Respond to emotional, psychological, or physical needs of crime victims; (2) Assist victims to stabilize their lives after victimization; (3) Assist victims to understand and participate in the criminal justice system; and (4) Restore a measure of security and safety for the victim. Funding for this grant would be used to maintain personnel for mandated services. Project period for this grant is 10/1/2021 - 9/30/23. Klamath County can apply up to $380,576.

Fiscal Impact: Fiscal impact is we can apply for up to $380,576 in grant funds, with a cash match of 25% of total VOCA award. Revenue and expense will come out of DA Special Revenue Fund,

Recommended Motion:  Approve application for funding through the Department of Justice, Victims of Crime Act Grant (VOCA), by and through the District Attorney, to sign the required documents to apply for funding. The fiscal impact is grant funds in the amount up to $380,576 and a cash match of 25% of total VOCA award. Revenue and expenses will come out of DA Special Revenue Fund.

2.

In the matter of Klamath County Sheriff is requesting approval to accept and sign for a grant awarded by the Oregon State Parks and Recreation Department- Chris Kaber-Sheriff

Background:  The Sheriff’s Office (KCSO) is requesting approval accept and sign for grant awarded by the Oregon State Parks and Recreation Department for funding to support off highway vehicle law enforcement.  This 20% match grant will pay 80% of the cost of an ATV (All Terrain Vehicle) that will be used for rural patrol and ATV enforcement. 

Fiscal Impact:  The fiscal impact is estimated to be approximately $26,093 in grant funds and approximately $6,523 expense from the Sheriff’s Office Special Revenue Fund to complete the 20% match.  

Recommended Motion:   To approve the Sheriff’s Office to accept the awarded 20% match grant from the Oregon State Parks and Recreation Department in order to purchase an ATV.  This grant funding in the amount of approximately $26,093 would include a 20% match of approximately $6,523 expense to be paid from Sheriff’s Office Special Revenue Fund.   


9.

Other County Business

1.

In the matter of authorizing Commissioner Boyd to sign the Delegation of Authority Bootleg Fire Conflagration Form. - BOCC

Background: The Bootleg Fire started on July 6, 2021 approximately 11 miles northeast of Sprague River.  The Delegation of Authority Form delegates full authority and responsibility for managing the fire suppression activities to the Incident Commander within the framework of law and the direction provided by the Oregon Office of State Fire Marshal and the by the jurisdiction administrator or their designee.

Fiscal Impact: None

Recommended Motion: Approve and authorize Commissioner Boyd to sign the Delegation of Authority Bootleg Fire Conflagration Form.

10.

Library Service District

1.

In the matter of authorizing the Library Director to sign an agreement between Basin Partners Internship Program (BPIP) and the Klamath County Library Service District - Nathalie Johnston, Library

Background: Basin Partners Internship Program (BPIP) and the Klamath County Library Service District agree to cooperate in providing a career-based learning experience for high school trainee Makenna Garcia is expected to intern at the Main library for 120 hours between June 28th and August 13th

  

Fiscal Impact:  $1,200 from Contract Personnel 2510-5010-5011-62005

 

Recommended Motion:  Authorize the Library Director to sign an agreement between Basin Partners Internship Program (BPIP) and the Klamath County Library Service District. Fiscal impact $1,200

11.

Commissioner Reports

12.

Adjournment




Audio recordings of all proceedings are available at the County Commissioners’ office. The meeting facility is handicap accessible. Persons needing materials in alternate format or communication access, should telephone this office at 541-883-5100 (voice/TDD) or the ADA Coordinator at 541-883-4296 at least 48 hours in advance of the scheduled meeting.
Klamath County Commissioners' Weekly Calendar is subject to change without notice.
305 Main Street 2nd Floor, Klamath Falls, OR 97601
E-mail: bocc@klamathcounty.org     Website: www.klamathcounty.org