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Board of Commissioners Business Meeting Agenda
March 30, 2021 ~ 8:30am ~ Room 219










1.

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2.

Call to Order & Those Present

3.

Public Comment

1.

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4.

Approve Minutes from last meeting

1.

In the matter of approving the Minutes from the March 23, 2021 Business Meeting. - BOCC

Background: Approve the Minutes which summarize all business by the Board of Commissioners for the Business Meeting held on the date stated above.


Fiscal Impact: None


Recommended Motion: Approve the Minutes as presented.

5.

Prior Approved Items

1.

In the matter of an Order regarding the findings of the Northcutt vs Heaton livestock case. - BOCC

Background: This matter came before the Board of County Commissioners on March 17, 2021 on the complaint of the Animal Control Department that dogs owned by Laremy Heaton were in violation of ORS Chapter 609.


Fiscal Impact: $4,900.00 expenditure and $1,500.00 revenue to the Animal Control Fund.


Recommended Motion: Motion was made and approved at the March 17, 2021 Public Hearing to assess the dog owner $1,500.00 in fees for violation of ORS Chapter 609 and $4,900.00 in restitution to the victim. The order was drafted and signed on January 17, 2021 to reflect the Board's decision.

Documents:
  1. Summary page.pdf
2.

In the matter of an Order for the findings of livestock case: Kelly Pitzer vs Shelby Daniels. - BOCC

Background:  This matter came before the Board of County Commissioners in a public hearing on March 24, 2021 on the complaint to the Animal Control Department that a dog owned by Shelby Daniels was in violation of ORS Chapter 609. Commissioners found the dog owner in violation of ORS Chapter 609, assessed penalty/fines and instructed staff to create an Order.

Fiscal Impact: $760.00 Revenue and $285.00 Expenditure to the Animal Control Fund.


Recommended Motion:  The motion to write and sign the Order was in the March 24, 2021 Work Session Meeting.  The Fiscal impact is $760.00 Revenue and $285.00 Expenditure to the Animal Control Fund.

Documents:
  1. 20210325094229.pdf
3.

In the matter of approving a Memorandum of Agreement between Klamath County Community Development –Solid Waste Division and Klamath Works. Tom Crist, Sold Waste

Background:  Klamath Works approached Klamath County with a proposal to recycle mattresses from the landfill. After several meetings, a plan beneficial to the community was created to allow Klamath Works and Solid Waste to work together. Klamath County Solid Waste agreed to a 12 month term, to pay $10.00 per mattress with a not to exceed amount of $50,000 to Klamath Works. This agreement becomes effective April 1, 2021 and will continue until March 31, 2022.     

Fiscal Impact:   Expenditure of $10.00 per mattress, not to exceed $50,000 from Recycle fund 5020-3030-3033.

Recommended Motion: Previously approved at the March 16, 2021 Board of Commissioners’ Administrative Meeting.  

4.

In the matter of applying for a grant from Oregon Community Foundation and allowing Aaron Hartman to sign. Aaron Hartman, Community Corrections.

Background: On November 18, 2020, Oregon Community Foundation (OCF) accepted Grant Agreement No. 107-102320 from the State of Oregon via the Department of Administrative Services.  Pursuant to the Oregon Legislative Emergency Board’s (“E-Board”) Certificate dated October 23, 2020 (the “Authorization”), the E-Board allocated $30,000,000 from the Emergency Fund established by section 1, chapter 644, Oregon Laws 2019 for a grant to Oregon Community Foundation to support shelter through grants to local organizations for the acquisition, retrofitting, and potential operation of hotel and motel properties in wildfire-affected areas. Local organizations include counties, cities, Tribes, housing authorities and nonprofits. “Wildfire-affected areas” include Clackamas, Douglas, Klamath, Jackson, Lane, Linn, Lincoln and Marion Counties and tribal communities impacted by wildfires. 

Director Aaron Hartman from Community Corrections and Director Jennifer Little from Public Health collaborated on a grant application that, if awarded, will fund Project Homefront – a community-based housing opportunity for fire affected families, those needing to quarantine due to COVID19, and those experiencing a homelessness event. In the long term it will be used for transitional housing for justice involved individuals. The 35 slot RV park attached to the property is being considered as a space for eventual tiny homes to house veterans. 

Fiscal Impact: None

Recommended Motion: Matter was approved in an administration meeting on November 24th, 2020 by Commissioner DeGroot and Commissioner Morris. Fiscal Impact: None.
Documents:
  1. 14117.pdf
6.

Bids/Awards/Proposals

1.

In The Matter Of Authorizing The Maintenance Department To Accept A Quote And Sign For A 2021 Ford F250 Pickup From Lithia Ford Of Klamath Falls. Glen Gregory, Maintenance

Background:  Maintenance requested bids to replace an older pickup with a new pickup.  We received the bids listed below:
Withnell Dodge Crew Cab $28,983.72
Withnell Dodge Regular Cab $27,586.59
Lithia Ford Extra Cab $32,531
The Lithia pickup is from a local dealer and is an extra cab, which is what the Maintenance department requested and prefers.

Fiscal Impact: Fiscal Impact is $32,531 from the Klamath County Maintenance Vehicle Reserve line item 6020-1560-3050-1500-70110 Vehicles Other.

Recommended Motion:  Authorize the Maintenance Department to accept a quote and sign for a 2021 Ford F250 pickup from Lithia Ford of Klamath Falls.  Fiscal Impact $32,531 from the Maintenance Department Vehicle Reserve, line item 6020-1560-3050-1500-70110 Vehicles Other.
Documents:
  1. BLUEPU3-17-21.pdf
7.

Orders

1.

In the matter of vacating Lots 6 and 7 Block 11 of Sun Forest Estates Tract 1060. Map No. R-2310-036D0 Tax Lots: 08600 and 08700. Erik Nobel, Planning

Background:  The property owner of the two lots is Larry Lynne and Janet Lynne Beery who have signed a petition requesting this action.  Vacating the lots will not be detrimental to the public.  The Planning Director’s Report recommends that the two lots be vacated from the subdivision. The applicant paid the $583 application fee to process the request to vacate the lots.  Approval of the final order by the Board of Commissioners has no fiscal impact to the county.

Fiscal Impact:   There is no fiscal impact to Klamath County.

Recommended Motion:   Approve the Final Order to vacate the above described property located in Klamath County Oregon. (File No. LV 2-20).  There is no fiscal impact to Klamath County.

2.

In the matter of vacating Lots 1146 and 1147 of Tract 1429 Running Y Resort Phase 13. Map No. R-3808-15CA Tax Lots: 01700 and 01800. Erik Nobel, Planning

Background:  The property owner of the two lots is Wenda Puzza and Albert Lewis who have signed a petition requesting this action.  Vacating the lots will not be detrimental to the public.  The Planning Director’s Report recommends that the two lots be vacated from the subdivision. The applicant paid the $583 application fee to process the request to vacate the lots.  Approval of the final order by the Board of Commissioners has no fiscal impact to the county.

Fiscal Impact:   There is no fiscal impact to Klamath County.

Recommended Motion:   Approve the Final Order to vacate the above described property located in Klamath County Oregon. (File No. LV 4-21).  There is no fiscal impact to Klamath County. 
3.

In the matter of vacating Lots 1, 2, 3, and 4 Block 14 of First Addition of Bly. Map No. R-3714-003AB Tax Lots: 5900, 6000, 6100, and 6200. Erik Nobel, Planning

Background:  The property owner of the four lots are Daniel and Tina Howard who have signed a petition requesting this action.  Vacating the lots will not be detrimental to the public.  The Planning Director’s Report recommends that the two lots be vacated from the subdivision. The applicant paid the $583 application fee to process the request to vacate the lots.  Approval of the final order by the Board of Commissioners has no fiscal impact to the county.

Fiscal Impact:   There is no fiscal impact to Klamath County.

Recommended Motion:   Approve the Final Order to vacate the above described property located in Klamath County Oregon. (File No. LV 3-21).  There is no fiscal impact to Klamath County.
4.

In the matter of vacating Lots 733 AND 734 OF TRACT 1439 Running Y Ranch Resort Phase 13. Map No. R-3808-015BA Tax Lot: 01700 and 01800. Erik Nobel, Planning Director, CDD/Planning

Background:  The property owner of the two lots is Janelle Saigeon who have signed a petition requesting this action.  Vacating the lots will not be detrimental to the public.  The Planning Director’s Report recommends that the two lots be vacated from the subdivision. The applicant paid the $583 application fee to process the request to vacate the lots.  Approval of the final order by the Board of Commissioners has no fiscal impact to the county.

Fiscal Impact:   There is no fiscal impact to Klamath County.

Recommended Motion:   Approve the Final Order to vacate the above described property located in Klamath County Oregon. (File No. LV 1-21).  There is no fiscal impact to Klamath County.
Documents:
  1. BOCC LV 1-21.pdf
8.

Agreements

1.

In the matter of approving grant agreement ODA-4262-GR with US Department of Agriculture for Wolf Depredation Compensation and Financial Assistance.- BOCC

Background: The purpose of the Wolf Depredation Compensation and Financial Assistance Agreement is to assist the County in supporting the implementation of nonlethal wolf damage management techniques and strategies by livestock producers in areas where wolf depredation of livestock is on-going and to provide compensation for injury or death to livestock resulting from wolf depredation . Recently the Oregon Department of Agriculture awarded Klamath County grant funding up to a maximum of $26,296.00.

Fiscal Impact: Grant Revenue up to $26,296.00 to the Commissioners Misc. Grants Fund.

Recommended Motion: Approve and authorize the Chair to sign grant agreement ODA-4217- GR with US Department of Agriculture for Wolf Depredation Compensation and Financial Assistance. Fiscal Impact: Grant revenue up to $26,296,00 to the Commissioners Miscellaneous Grants Fund.

Documents:
  1. Summary page.pdf
2.

In the matter of Agreement #34655 between Klamath County and the State of Oregon acting by and through its Department of Transportation. Jeremy Morris, Public Works

Background:  This agreement would allow the State to use Cross Road as a temporary detour route for the movement of over-dimension loads in lieu of OR140 (i.e. Southside Bypass) while the State is working on the US97 Bridge over Lakeport Boulevard.  The agreement would also allow ODOT the use of Greensprings Drive to access an ODOT owned staging area.  Klamath County will have the ability to inspect/video Cross Roads and Greensprings Drive before and after use and ODOT will repair any damages directly related to the use.  Southside Bypass roundabout will be under construction at the same time (preventing its use for over dimensional loads).

Fiscal Impact:  None.

Recommended Motion:  Board approve and execute Agreement #34655 between Klamath County and the Oregon Department of Transportation for a temporary detour route for over-dimension loads on Cross Road, and allow ODOT the use of Greensprings Drive to access an ODOT owned staging area.  Fiscal Impact is none.
3.

In the matter of an agreement between Klamath County and Running Y Ranch Management, LLC for noxious weed control. Todd Pfeiffer, Weed Control

Background: Klamath County enters into agreements with outside agencies to treat noxious weed infestations on their property.  The purpose of this agreement is to control the growth and spread of noxious and non-native weeds at Running Y Ranch Resort – road right-of-ways and specified common areas.

Fiscal Impact:  Income of $2,000.00 to the Weed Control Budget.

Recommended Motion:  Board approve and sign the agreement between Running Y Ranch Management, LLC and Klamath County for noxious weed control.  Fiscal Impact is $2,000.00 income to the Weed Control Budget.
4.

In the matter of approving a Bus Advertising Display Contract between Stott Outdoor Advertising and Klamath County Public Health. - Jennifer Little, Public Health

Background:  Klamath County Public Health is seeking board approval to enter into a Bus Advertising Display Contract with Basin Transit Service’s sole advertising company Stott Outdoor Advertising. This contract is for public awareness messages to be displayed for five months on six buses. One specific goal of the Woodsmoke Reduction project at Klamath County Public Health is expanding educational messages about how residents can reduce wood smoke within the air quality zone to additional media platforms, such as bus ads.  Each year woodstove burning restrictions go into effect on October 15 and end the follow March 15. This educational campaign will run from October 2021 through February 2022 to align with the woodstove season. 

Fiscal Impact:  Contract expense of $8,490 from Woodsmoke Reduction Grant, sub department 4041.

Recommended Motion:  Move to approve the Bus Advertising Display Contract between Stott Outdoor Advertising and Klamath County Public Health. Fiscal impact is contract expense of $8,490 from Woodsmoke Reduction Grant, sub department 4041. Authorize Department Head to sign. 

9.

Commissioner Reports

10.

Adjournment




Audio recordings of all proceedings are available at the County Commissioners’ office. The meeting facility is handicap accessible. Persons needing materials in alternate format or communication access, should telephone this office at 541-883-5100 (voice/TDD) or the ADA Coordinator at 541-883-4296 at least 48 hours in advance of the scheduled meeting.
Klamath County Commissioners' Weekly Calendar is subject to change without notice.
305 Main Street 2nd Floor, Klamath Falls, OR 97601
E-mail: bocc@klamathcounty.org     Website: www.klamathcounty.org