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  Board of Commissioners Business Meeting Agenda
September 24, 2019 ~ 8:30 am ~ Room 219








1.

Call to Order, Those Present, Flag Salute

2.

Public Comment

3.

Approve Minutes from last meeting

1.

In the matter of approving the “Minutes” from the September 17, 2019 business meeting. - BOCC

Background: Approve the “Minutes” which summarize all business by the Board of Commissioners for the business meeting held on the date stated above.

Fiscal Impact: None

Recommended Motion: Approve the Minutes as presented. 

4.

Prior Approved Items

1.

In the matter of a direct appointment for contract for services for transportation planning and engineering services for the development of the Klamath County Transportation Safety Action Plan (TSAP). Jeremy Morris, Public Works

Background:  Klamath County Public Works would like to enter into a direct appointment with Kittelson & Associates for transportation planning and engineering services for the development of the Klamath County TSAP in the amount of $79,980.

OAR 137-048-0200 states that contracting agencies may enter into a Contract directly with a Consultant without following the competitive bidding procedures if the estimated fee to be paid does not exceed $100,000.  Klamath County Public Works is requesting an exemption to the 2017 Klamath County contracting policies and procedures section 3.15, Selection for Architect or Engineering Services (1) allow use direct appointment if estimated fee is less than $25,000.00 that was discussed and agreed to during the September 3, 2019 County Commissioners Administration meeting.

Fiscal Impact:  $79,980.00 expenditure to the Road Operating Budget.

Recommended Motion:  A motion was made during the September 3, 2019 BOCC Administrative Meeting authorizing the Board to approve and sign the contract between Klamath County and Kittelson & Associates for transportation planning and engineering services for the development of the Klamath County Transportation Safety Action Plan (TSAP).  Fiscal Impact to the Road Operating Budget is $79,980.00.

5.

Resolutions

1.

In the matter of a Resolution setting the two public hearing dates on proposed Ordinance 92.00-Board of County Commissioners

Background:  It is in the public interest to promote the economic improvement of businesses within the County in order to create jobs, attract new businesses, promote tourism, and prevent the erosion of business industries.  It is of particular local benefit to allow businesses to fund business related improvements and services through the levy of fees upon the businesses that receive benefits from those improvements and services.  It is the desire of the Board of County Commissioners to create a mechanism, pursuant to the County’s authority, to allow certain businesses to initiate the formation of tourism improvement areas for the purpose of providing enhanced improvements and services for the benefit of those businesses within the tourism improvement area.  The attached Resolution sets the public hearing dates for October 8, 2019 @ 8:45 a.m. and October 22, 2019 @ 8:45 a.m. 

 Fiscal Impact: None 

 Recommended Motion: The Board of County Commissioners approves and signs the attached Resolution that sets the two public hearing dates on proposed Ordinance 92.00 for October 8, 2019 @ 8:45 a.m. and October 22, 2019 @ 8:45 a.m.  Fiscal impact: None.

6.

Orders

1.

In the matter of rescinding Resolution #2010-011 and executing an order for the designation of North Ridge Drive and Hunters Ridge Road - Tract 1306 of North Ridge Estates, Second Addition, in Klamath County, Oregon. Jeremy Morris, Public Works

Background: Per Resolution #2010-11, the streets of North Ridge Drive were designated to receive winter maintenance only, and Hunters Ridge Road on an as needed basis only.  During the 2017-2019 North Ridge Estates DEQ/EPA project, the streets of Tract #1306 were installed and meet County Standards.  This order established guidelines per the EPA (for excavation) and rescinds Resolution #2010-011 to return streets to Class “B” County Maintained Roads and Winter Level of Service “B”.

Fiscal Impact: Expenditure to the Road Department Operating Budget is ±$21,000.00 annually ($1,000.00 for annual snow removal and $20,000.00 for annual chip seal/overlay based on 20 year pavement life).

Recommended Motion:  Board to rescind Resolution #2010-011 and approve and execute the order for the designation of North Ridge Drive and Hunters Ridge Road - Tract 1306 of North Ridge Estates, Second Addition, in Klamath County, Oregon.  Fiscal Impact to the Road Department Operating Budget is ±$21,000.00 annually ($1,000.00 for annual snow removal and $20,000.00 for annual chip seal/overlay based on 20 year pavement life).
2.

In the matter of appointing Ron King to the Suburban Lighting District Board. - BOCC

Background: The Suburban Lighting District Board has vacancies and has recommended the appointment of Ron King.  Mr. King is willing, able and eligible to serve a term on the Board.


Fiscal Impact: None.


Recommended Motion:  Approve and sign the attached Order appointing Ron King to the Suburban Lighting District Board commencing this day and continuing until December 31, 2022.

3.

In the matter of appointing Tim McDermott to the Chiloquin Vector Control District Board. - BOCC

Background: The Chiloquin Vector Control District Board has a vacancy.  The Board of Commissioners conducted interviews on September 17, 2019 and chose to appoint Tim McDermott.  Mr. McDermott is willing, able and eligible to serve a term on the board commencing this day and continuing until December 31, 2020.

Fiscal Impact: None.

Recommended Motion: Approve and sign the attached Order appointing Tim McDermott to the Chiloquin Vector Control District Board.  

4.

In the matter of an Order appointing Linda Smith and Andrew Stuedli to Pool One the “Governing body’s designee” and Michael Long and H.C. (Chris) Breitenfelder to Pool Two “Nonoffice-holding residents” on the Board of Property Tax Appeals. - BOCC

Background: Pursuant to ORS 309.067 the Board of Commissioners appoints two pools of individuals to serve on the Board of Property Tax Appeals (BOPTA). The County Clerk has selected Linda Smith and Andrew Stuedli for appointment to Pool One, (Governing body’s designee) and H.C. (Chris) Breitenfelder and Michael Long (Non-office holding residents) to Pool Two on the Board of Property Tax Appeals. All individuals are eligible and willing to serve a term on the board commencing on this date and continuing until June 30, 2020, they will all complete the training for returning members provided by the State of Oregon Department of Revenue.

Fiscal Impact: None

Recommended Motion: Approve and sign Order appointing Linda Smith and Andrew Stuedli to Pool One, “Governing body’s designee” and Michael Long and H.C. (Chris) Breitenfelder to Pool Two, “Non-office-holding residents” on the Board of Property Tax Appeals.


Documents:
  1. BOPTA.pdf
5.

In the matter of appointing Mike Lippmann to the Antelope Meadows Special Road District Board. - BOCC

Background: The Antelope Meadows Special Road District Board has a vacancy and has recommended Mike Lippmann be appointed to the Board.  Mr. Lippmann is willing, able and eligible to serve a term on the Board commencing this day and expiring December 31, 2022.

Fiscal Impact: None.

Recommended Motion: Approve and sign the attached Order appointing Mike Lippmann to the Antelope Meadows Special Road District Board.

7.

Agreements

1.

In the matter of a Memorandum of Understanding between Klamath County Public Works and Klamath County Community Corrections. Jeremy Morris, Public Works

Background: This Memorandum of Understanding allows Klamath County Community Corrections to provide Klamath County Public Works with supervised community service work crews to provide roadway cleanups and/or other maintenance services along County roadways.

Fiscal Impact:  Expense not to exceed $80,000 to the Road Department Operating Budget.

Recommended Motion:  Board to approve the Memorandum of Understanding between Klamath County Public Works and Klamath County Community Corrections and authorize the department heads to sign. This agreement will be effective from July 1, 2019 through June 30, 2021.  Fiscal Impact not to exceed $80,000 expense to the Road Department Operating Budget.
2.

In the matter of approving Amendment 1 to Agreement #159817 Intergovernmental Agreement (IGA) for Financing of Public Health Services between the State of Oregon, Oregon Health Authority (OHA), and Klamath County, acting by and through Klamath County Public Health (KCPH). – Jennifer Little, Public Health

Background:  Amendment 1 updates two program element description for Program Element (PE) 42 Maternal, Child and Adolescent Health (MCAH) Services, and PE 46 Reproductive Health. The changes to PE 42 are to clearly define the time periods in which Federal Title V funding may be used. This is accomplished by identifying two funding labels 42-07 and 42-08 for the MCAH Title V funding, found on pages five and six of the amendment. PE 46 is updated to show the program is supported by state funds, and must align with state requirements for Oregon Reproductive Health Program, rather than Federal Title X guidelines. This change is found in section 4a of the PE description. Attachment 1 of PE 46 is also updated to show current requirements for the local annual plan. Additionally, Attachment B, the Financial Assistance Award, is updated to reflect the change from federal to state funding for PE 46. The agreement remains effective July 1, 2019 through June 30, 2020.  

Fiscal Impact:  Increased grant revenue of $4,795 to Clinic Nursing (sub department 4044). 

Recommended Motion:  Move to approve Amendment 1 to Agreement #159817 Intergovernmental Agreement (IGA) for Financing of Public Health Services between the State of Oregon, Oregon Health Authority (OHA), and Klamath County, acting by and through Klamath County Public Health (KCPH).  Fiscal Impact is increased grant revenue of $4,795 to Clinic Nursing. Authorize Department Head to sign. 

Documents:
  1. 159817-1_001.pdf
3.

In the Matter of approving an agreement with Ross Ragland Theater for facility use on October 8, 2019, Phillip Squibb, DDS

Background: KCDDS and SORB are co-sponsoring The Sprout Film Festival coming to Klamath County on October 8, 2019 at the Ross Ragland Theater. The Sprout Film Festival focuses on films that celebrate the diverse lives and creativity of people with intellectual and developmental disabilities.

Fiscal Impact: Expenditure not to exceed $2888.00 (actual ticket sales will be deducted from this total, so total is expected to be less) from the Developmental Disabilities fund. 

Recommended Motion:  Approve agreement with Ross Ragland Theater for facility use on October 8, 2019 for The Sprout Film Festival and authorize Phillip Squibb to sign. Fiscal Impact is an expenditure not to exceed $2888.00 (actual ticket sales will be deducted from this total, so total is expected to be less) from the Developmental Disabilities fund.
4.

In the matter of approving and signing all documents associated with implementing and having Nationwide provide Administrative Services for the County’s new 457(b) Deferred Compensation Plan. - Lisa Jackson, Human Resources

Background: The County Commissioners decided to implement a 457(b) Deferred Compensation Plan, a Request for Proposals was issued for Record Keeping and Administrative services associated with implementing the plan. Nationwide was selected to perform those duties and the following documents are required to finalize the process.

1. Klamath County 457 master 2011 2nd amendment 
2. Klamath County Base Plan Document 
3. Klamath County Nationwide Adoption Agreement 
4. Klamath County 457 Trust Agreement
5. Klamath County 457 resolutions adopting amendment and termination 


Fiscal Impact: None

Recommended Motion: Approve and sign attached documents associated with implementing and having Nationwide provide Administrative services for the County’s new 457(b) Deferred Compensation Plan. Additionally, appointing Lisa Jackson, Human Resources Director as County Plan Administrator and authorization for her to sign documents as needed.  No fiscal impact. 

Documents:
  1. Nationwide.pdf
8.

Grants

1.

In the matter of approval to apply for the Hepatitis A Outbreak Prevention Project (HOPP). – Jennifer Little, Klamath County Public Health

Background:  Klamath County Public Health (KCPH) is seeking board approval to apply for HOPP project funding. This special funding, available from the Oregon Immunization Program, is available to build capacity to prevent outbreaks, such as the Hepatitis A outbreaks happening throughout the country. This grant opportunity would provide KCPH the opportunity to collaborate with community partners serving the most at-risk populations to establish a plan for prevention of and response to outbreaks. Prevention and response of communicable disease is a foundational capability for public health, that requires a significant infrastructure of community partners to ensure success.  

Fiscal Impact:  No fiscal impact at this time. Award maximum of $50,000. 

Recommended Motion:  Move that Klamath County Public Health’s request to apply for the Hepatitis A Outbreak Prevention Project (HOPP) be approved. No fiscal impact at this time, award maximum of $50,000. 

Documents:
  1. HOPP_001.pdf
9.

Other County Business

10.

Commissioner Reports

11.

Adjournment




Audio recordings of all proceedings are available at the County Commissioners’ office. The meeting facility is handicap accessible. Persons needing materials in alternate format or communication access, should telephone this office at 541-883-5100 (voice/TDD) or the ADA Coordinator at 541-883-4296 at least 48 hours in advance of the scheduled meeting.
Klamath County Commissioners' Weekly Calendar is subject to change without notice.
305 Main Street 2nd Floor, Klamath Falls, OR 97601
E-mail: bocc@klamathcounty.org     Website: www.klamathcounty.org