In the matter of approval and authorization to sign a one-year renewal for Springbrook software. Finance-Sue Murphy
Background: Klamath County entered into a five-year Master Service Agreement with Springbrook, an Accela company, on December 31, 2013 to provide cloud-based financial, HR, and payroll software. Terms of the original agreement allowed for one one-year contract extension and subsequent automatic renewals for additional 12-month terms in the absence of a 60-day notice of intent to terminate. Pursuant to Klamath County contracting policy, a competitive bidding process is under way to establish a new contract for ERP software. However, the time frame for that process will require extension of the existing agreement with Springbrook through the next calendar year in order to ensure continuation of functionality and transition to a new vendor if selected. The Board of County Commissioners approved the one-year extension of the Springbrook service agreement at the Finance meeting on August 27, 2019. The vendor requires a signed renewal order form to confirm renewal and authorize invoicing for one year of maintenance and support.
Fiscal Impact: $72,468 annual expenditure to the Finance department.
Recommended Motion: Approve the renewal order with Springbrook, an Accela company, for the term of December 31, 2019 to December 30, 2020. Authorize the Finance Director to sign the renewal order form. Fiscal impact of $72,468 in annual expenditure to the Finance department.