county logo color

Board of Commissioners Business Meeting Agenda
September 15, 2020 ~ 8:30am ~ Room 219










1.

To watch a Live Stream of this meeting, click the link below or go to www.klamathcounty.org

2.

Call to Order & Those Present

3.

Public Comment

4.

Agenda Deletions/Additions

5.

Approve Minutes from last meeting

1.

In the matter of approving the Minutes from the September 1st, 2020 Business Meeting. - BOCC

Background: Approve the Minutes which summarize all business by the Board of Commissioners for the Business Meeting held on the date stated above.

Fiscal Impact: None

Recommended Motion: Approve the Minutes as presented.

6.

Prior Approved Items

1.

In the matter of the BOCC accepting and approving the value engineering bid from Bob's Excavation for the OSU Extension septic improvement project. Glen Gregory, Maintenance

Background:  Maintenance issued and Invitation to Bid (ITB) to replace the septic system at the OSU Extension, 6941 Washburn Way, Klamath Falls, OR.  Bob's Excavating was the only bidder for $128,215, which was over the budgeted amount.  We worked with the engineers to reduce costs down to $116,640, within the OSU Extension budgeted amount.

Fiscal Impact:  None at this time.

Recommended Motion:  The Board motioned to approve acceptance of a bid from Bob's Excavating to replace the septic system at the OSU Extension Compound at 6941 Washburn Way, Klamath Falls, OR. on August 25, 2020 during the Admin Meeting.  Fiscal impact none at this time.
2.

In the matter of a Resolution declaring a state of emergency within Klamath County. - BOCC

Background:  Local and regional fire resources have been exhausted as conditions for a fast-moving fire, the Two Four Two Wildfire, have been prevalent for several days.  The area affected has not had measurable rainfall for over 100 days contributing to this dangerous situation. Additional resources including fire crews, fire equipment and additional fire engines are urgently needed to assist this area to preserve life, property and a rich tribal history. 

Fiscal Impact: None.

Recommended Motion:  Motion was made and passed in the September 9, 2020 Administrative Meeting.

3.

In the matter of approving and signing Klamath County Tourism Grant agreement for the COVID Emergency Response Grant Program. BOCC

Background:  The Tourism Grant Review Panel met on August 4, 2020 to review and recommend grant applications to the Board of County Commissioners (BOCC) for funding.  The BOCC reviewed the recommendations and approved funding to grant recipients at a public meeting held on August 5, 2020.  One of the grants is detailed below.

Klamath Community Sports Complex $12,583.00

This grantee has satisfied all grant submission requirements and the contract is complete and signed. The additional contracts approved for this cycle have been presented in a separate agenda item.

Fiscal Impact:  Expenditure of $12,583.00 from the Tourism Competitive Grant Fund.

Recommended Motion:  Approve and sign the Klamath County Tourism Grant agreement with above recipient.  Fiscal impact of $12,583.00 expenditure from the Tourism Competitive Grant Fund.  This agreement was prior approved in a public meeting on September 9, 2020.
7.

Public Hearings

1.

In the Matter of holding a public hearing on proposed supplemental budget resolutions for Klamath County budget for fiscal year 2020-2021. Vickie Noel - Finance

Background: The purpose of the hearing is to discuss the proposed supplemental budget resolutions for Klamath County’s budget for the fiscal year 2020-2021 as advertised.  Time certain 8:45 am.


Fiscal Impact: $173.53 Expenditure for advertising costs to the COVID Child Care Project.


Recommended Motion:  Hold the hearing on the proposed supplemental budget of Klamath County for fiscal year 2020-2021.

1.1.

In the matter of Adopting a Supplemental Budget creating a new fund – COVID Child Care Project. Vickie Noel - Finance

Background:   Local child care facilities in collaboration with Klamath County, have developed a plan to open a child care facility from September 14, 2020 through May 31, 2021 to assist with COVID related child care.   School districts throughout Klamath County are continuing distance learning further burdening working parents with school and child care concerns.  Klamath County Fairgrounds has buildings that are not being rented that can accommodate a child care facility during this time. The CARES Act, through the State of Oregon’s agreement with Klamath County, reimburses COVID related expenses and the County has grant funds available to assist with this project. Finance has determined that a new fund is needed to track these revenues and expenses to aide in the reimbursement request from the State.

Fiscal Impact:  $2,150,000.00 Revenue and expenditure increase to the COVID Child Care Project Fund.

Recommended Motion:  Approve the supplemental budget for fiscal year 2020-21 as outlined in the attached document for a new fund – COVID child care project.  The fiscal impact is $2,150,000 revenue and expenditure increase to the new fund.

8.

Bids/Awards/Proposals

1.

In the matter of approving Klamath County Information Technology purchase a new storage array – Jessica Chastain, Information Technology

Background: Klamath County is currently running out of storage space on the Nimble storage array that is currently in place and it is at EOL in 2021.  There are many departments, that have expressed interest in digitizing records, especially in light of the COVID pandemic.  The Information Technology Department has received three quotes for a Dell Unity XT appliance.  The lowest bid was from Mosaic Technology for $149,240.56.  This purchase was approved during the BOCC Administrative Meeting on 9/1/2020.

Dell Storage Array

Mosaic Technology

$149,240.56

Dell

$169,524.79

Insight

$201,571.67

 

Fiscal Impact: $149,240.56 expenses in the 2020-2021 fiscal year to be paid from the Technology Maintenance fund and then reimbursed through the available COVID funding.

Recommended Motion: Move to approve Klamath County Information Technology to purchase the Dell Unity XT storage appliance from Mosaic Technology for $149,240.56.  The IT Director to sign the purchase order.


9.

Orders

1.

In the matter of executing an order for the designation of a portion of Valinda Way as a Class “B” County Road. Jeremy Morris, Public Works

Background: A portion of Valinda Way located in Tract 1538-Fourteenth Addition to Sunset Village has installed at their expense, paved streets constructed to County standards.  It is the policy when a street is improved to County standards, to take that street into the County Road System as a Class “B” county road for maintenance purposes.  

Fiscal Impact:  None

Recommended Motion:  Board approve and execute the order for the designation of that portion of Valinda Way located in Tract 1538-Fourteenth Addition to Sunset Village as a Class “B” County Road for maintenance purposes.  Fiscal Impact is none.
2.

In the Matter of an Order appointing individuals to the Developmental Disabilities Advisory Board. - BOCC

Background: The Developmental Disabilities Advisory Board has vacancies, the below individuals have expressed their willingness to serve on the board.

Fiscal Impact: None 

Recommended Motion: Approve the Order appointing Gloria Pena, Randy Denson, Denise Hand, Ron Moe, Curtis Raines, Jessica Singleton, Julie Moore, Dawn Lytle, Yecenia Rodriguez, Andrea Fenner, and Cecilia Silcox to the Developmental Disabilities Advisory Board commencing this day and continuing until August 31, 2021. 
10.

Agreements

1.

In the matter of approving Agreement Number 2020-0178-017 between the State of Oregon, acting by and through its Oregon Health Authority (OHA), and Klamath County Public Health (KCPH). – Jennifer Little, Director

Background:  Agreement # 2020-0178-017 is a security and privacy agreement for the use of a third-party web-based system called the At Risk Identification Alert System, known as ARIAS, which is used by OHA, local public health authorities through Oregon including KCPH, and other community partners for contact tracing in Oregon. This agreement sets out the terms and conditions for ARIAS access and Data use by KCPH and its users.  This agreement is effective upon the last signature of both parties and remains in effect through July 15, 2022, unless terminated earlier in accordance with the agreement. 

Fiscal Impact:  No fiscal impact. 

Recommended Motion:  Move to approve Agreement Number 2020-0178-017 between the State of Oregon, acting by and through its Oregon Health Authority (OHA), and Klamath County Public Health (KCPH). No fiscal impact. Authorize Department Head to sign. 

Documents:
  1. 2020-0178-017.pdf
2.

In the matter of approving Pass Through Grant Agreement # 166075 between the State of Oregon, Oregon Health Authority (OHA), and Klamath County Public Health. – Jennifer Little, Director

Background:  Agreement # 166075 formalizes the participation of Klamath County Public Health Women, Infants, and Children Special Supplemental Nutrition Program (WIC) as a control site in the “Integrating WIC with Early Childhood systems” study, which began in September 2019. As a control site, WIC will participate in the project by reporting any local efforts related to referrals to Early Intervention Services or changes in services or referral pathways for children with possible developmental delays. For this participation WIC will receive $1,500 in grant funding. This agreement is effective from 9/16/2019 to 9/29/2020.   

Fiscal Impact:  Fiscal impact is grant revenue of $1,500 to the WIC program (4048). 

Recommended Motion:  Move to approve Pass Through Grant Agreements # 166075 between the State of Oregon, Oregon Health Authority (OHA), and Klamath County Public Health. Fiscal impact is grant revenue of $1,500 to the WIC program (4048). Authorize Department Head to sign. 

Documents:
  1. 166075.pdf
3.

In the matter of approving an agreement between Community Corrections and Chiloquin Visions in Progress. Aaron Hartman, Community Corrections

Background: Community Corrections has held an agreement with Chiloquin Visions in Progress since 2014 for office space for a parole and probation officer and use of the conference room for treatment. The original agreement was extended in 2017 through 2020. This agreement renews for 2020 through June 30, 2023. The rent sum has not changed: $1,642 per year for office space, $1,560 per year for the conference room.

Fiscal Impact: An annual expenditure of $3,202 from the Community Corrections operating fund.

Recommended Motion: Motion to approve an agreement between Community Corrections and Chiloquin Visions in Progress for office space and use of conference room. 

4.

In the matter of approving amendment 1 to Work and Financial Plan Agreement 20-7341-6977-RA with US Department of Agriculture.- BOCC

Background:  The purpose of this Work and Financial Plan Agreement is to assist the County in supporting the implementation of nonlethal wolf damage management techniques and strategies by livestock producers in areas where wolf depredation of livestock is on-going.

Fiscal Impact: Additional Grant revenue of $6,000.00 to the General Fund Commissioners Committee line item.

Recommended Motion: Approve and authorize the Chair to sign amendment 1 to Work and Financial Plan Agreement 20-7341-6977-RA with US Department of Agriculture.  Fiscal Impact: Additional Grant revenue of $6,000.00 to the General Fund Commissioners Committee line item.

Documents:
  1. Summary Page.pdf
11.

Licenses

1.

In the matter of approving a recommendation for a renewal liquor license for Albertsons, Harriman Springs Resort, Lake of the Woods Resort, Black Bear Diner, Willamette Pass Resort, Purple Parrot, Dollar General 18282 Crescent, Dollar General 16696 Chiloquin, Odessa Store, Whoa Tavern, AMA 97 North, AMA Mini Mart, Gearhart Events, Chevron Mini Mart, Worden Truck Stop, Cinder’s Café, The Alibi, Shasta Market, Mountain Market, Mazama Village Store, Gilchrist Grocery, R&D Market, Epicenter Family Bowling Complex and Palomino Deli & Mini Mart. - BOCC

Background: The Oregon Liquor Control Commission (OLCC) verifies that each tavern/store has met the necessary conditions to sell liquor.  The County’s position is a recommendation only and the OLCC may take the recommendation into consideration before granting or refusing the license.

Fiscal Impact: Revenue of $10.00, for each renewal license, to the General Fund Commissioners. 

Recommended Motion: Note for the Record.

12.

Extension Service District

1.

In the matter of approving the contract with Bob’s Excavation for the Klamath County Extension Service District septic improvement project. Vickie Noel - Finance

Background:  Klamath County Maintenance issued an Invitation to Bid (ITB) to replace the septic system at the Klamath County Extension Service District compound, 6941 Washburn Way, Klamath Falls, OR.  Bob’s Excavating was the only bidder for $128,215, which was over the budgeted amount.  Maintenance worked with the engineers to reduce costs down to $116,640.00.  Of this amount, approximately $67,000 has been carried over from the 2019-20 fiscal year and the remaining $50,000.00 will be reimbursed from Oregon State University.

Fiscal Impact:  $116,640.00 Expenditure from the Klamath County Extension Service District.  

Recommended Motion:  Approve the contract with Bob’s Excavation to replace the septic system at the Klamath County Extension Service District compound at 6941 Washburn Way, Klamath Falls, OR.  Fiscal impact is $116,640.00 expenditure from the Klamath County Extension Service District budget. 

13.

Other County Business

14.

Commissioner Reports

15.

Adjournment




Audio recordings of all proceedings are available at the County Commissioners’ office. The meeting facility is handicap accessible. Persons needing materials in alternate format or communication access, should telephone this office at 541-883-5100 (voice/TDD) or the ADA Coordinator at 541-883-4296 at least 48 hours in advance of the scheduled meeting.
Klamath County Commissioners' Weekly Calendar is subject to change without notice.
305 Main Street 2nd Floor, Klamath Falls, OR 97601
E-mail: bocc@klamathcounty.org     Website: www.klamathcounty.org