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Board of Commissioners Business Meeting Agenda
August 25, 2020 ~ 8:30am ~ Room 219










1.

To watch a Live Stream of this meeting, click the link below or go to www.klamathcounty.org

2.

Call to Order & Those Present

3.

Public Comment

4.

Approve Minutes from last meeting

1.

In the matter of approving the Minutes from the August 18, 2020 Business Meeting. - BOCC

Background: Approve the Minutes which summarize all business by the Board of Commissioners for the Business Meeting held on the date stated above.

Fiscal Impact: None

Recommended Motion: Approve the Minutes as presented.

5.

Bids/Awards/Proposals

1.

In the matter of accepting and executing the notice of award for the quote from Knife River Corporation - Northwest for Construction Services – Crescent Grind and Inlay project. Jeremy Morris, Public Works

Background:  On July 8, 2020 Public Works requested written quotes for the removal and disposal of existing paving, and construction of new asphalt concrete pavement wearing surfaces on County maintained roads in Crescent, Oregon.  KCPW is preparing to complete routine pavement repair/maintenance in portions of deteriorated streets, and areas of adjacent pavements are being replaced by a local utility project.  This project will provide an appropriate base for county chip-seals for the next several decades.  Quotes were requested from three (3) local contractors and the following quote was received: 

Knife River Corporation-Northwest $32,285.00

Klamath County Public Works requests the quote be awarded to Knife River Corporation-Northwest.

Fiscal Impact:  Fiscal Impact is none.

Recommended Motion:  Board to approve and execute the notice of award for the quote from Knife River Corporation - Northwest for Construction Services – Crescent Grind and Inlay project.  Fiscal impact is none.
6.

Agreements

1.

In the matter of approving Memorandum of Understanding (MOU) between BestCare Treatment Services, Inc. and Klamath County Public Health. – Jennifer Little, Public Health

Background:  With the goal of achieving a modernized public health system in Oregon, Klamath County Public Health has prioritized building our infrastructure to respond to community outbreaks. A cornerstone partner in this effort includes community organizations that provide congregate living spaces. The MOU outlines the roles and responsibilities of each partner in the prevention and response to communicable disease. It formalizes the long-standing relationships that have previously included outbreaks such as influenza. 

Fiscal Impact: No fiscal impact.  

Recommended Motion:  Move to approve the Memorandum of Understanding (MOU) between BestCare Treatment Services, Inc. and Klamath County Public Health. No fiscal impact. 

Documents:
  1. BestCare MOU.pdf
2.

In the matter of approving Memorandum of Understanding (MOU) between Transformations Wellness Center and Klamath County Public Health. – Jennifer Little, Public Health

Background:  With the goal of achieving a modernized public health system in Oregon, Klamath County Public Health has prioritized building our infrastructure to respond to community outbreaks. A cornerstone partner in this effort includes community organizations that provide congregate living spaces. The MOU outlines the roles and responsibilities of each partner in the prevention and response to communicable disease. It formalizes the long-standing relationships that have previously included outbreaks such as influenza. 

Fiscal Impact: No fiscal impact.  

Recommended Motion:  Move to approve the Memorandum of Understanding (MOU) between Transformations Wellness Center and Klamath County Public Health. No fiscal impact. 

Documents:
  1. TW MOU.pdf
3.

In the Matter of contracting for services offered by Open Gov – Vickie Noel, Finance

Background: Klamath County entered into a software services agreement with OpenGov in September 2017 with an expiration date of September 2020.  Since that time, we have implemented Workforce and Budget Builder in addition to the transparency platform.  Finance requests acceptance of the attached Pricing Proposal from SHI, a contractor on ORPIN, to purchase one year of Open Gov services at the same price as our previous agreement.  The only change in our agreement removes the use of Wdesk, software used in the production of the Budget Book.

Fiscal Impact: $41,000.00 Expenditure from Internal Services – Information Technology Fund.

Recommended Motion:  Motion to approve the agreement with SHI for software licenses for OpenGov Budget Builder, OpenGov Reporting and Analysis and Workforce planning, fiscal impact is $41,000.00 from the Internal Services – IT Fund and authorize the Finance Director and Information Technology director to sign other documents as necessary to implement the agreement.

4.

In the matter of executing the contract between Klamath County and Knife River Corporation - Northwest for Construction Services – Crescent Grind and Inlay project. Jeremy Morris, Public Works

Background:  KCPW is preparing to complete routine pavement repair/maintenance in portions of deteriorated streets, and areas of adjacent pavements are being replaced by a local utility project.  This contract is for the removal and disposal of existing paving, and construction of new asphalt concrete pavement wearing surfaces on County maintained roads in Crescent, Oregon.  This project will provide an appropriate base for county chip-seals for the next several decades. 

Fiscal Impact:  $32,285.00 expenditure to the Road Operating Budget.
 
Recommended Motion:  Board to approve and sign the contract between Klamath County and Knife River Corporation - Northwest for Construction Services – Crescent Grind and Inlay project.  Fiscal impact is $32,285.00 expenditure to the Road Operating Budget.
5.

In the matter of signing and allowing Community Corrections Director to sign an amendment with WCSA-NASPO Cooperative Purchasing Organization, Satellite Tracking of People, LLC. Aaron Hartman, Community Corrections.

Background: Community Corrections has had a contract with WCSA-NASPO Cooperative Purchasing Organization, Satellite Tracking of People, LLC since 2015. This service provides electronic monitoring, real time and GPS tracking, for Community Corrections clients. This amendment extends the contract through December 31, 2021. 

Fiscal Impact: Expenditure to not exceed $35,000 per fiscal year from the Community Corrections operating budget. 

Recommended Motion: Motion to sign and allow Community Corrections Director to sign an amendment with WCSA-NASPO Cooperative Purchasing Organization, Satellite Tracking of People, LLC. Fiscal Impact: Expenditure to not exceed $35,000 per fiscal year from the Community Corrections operating budget.

7.

Commissioner Reports

8.

Adjournment




Audio recordings of all proceedings are available at the County Commissioners’ office. The meeting facility is handicap accessible. Persons needing materials in alternate format or communication access, should telephone this office at 541-883-5100 (voice/TDD) or the ADA Coordinator at 541-883-4296 at least 48 hours in advance of the scheduled meeting.
Klamath County Commissioners' Weekly Calendar is subject to change without notice.
305 Main Street 2nd Floor, Klamath Falls, OR 97601
E-mail: bocc@klamathcounty.org     Website: www.klamathcounty.org