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Board of Commissioners Business Meeting Agenda
August 4, 2020 ~ 8:30am ~ Room 219










1.

To watch a Live Stream of this meeting, click the link below or go to www.klamathcounty.org

2.

Call to Order & Those Present

3.

Public Comment

4.

Agenda Deletions/Additions

5.

Approve Minutes from last meeting

1.

In the matter of approving the Minutes from the July 28, 2020 Business Meeting. - BOCC

Background: Approve the Minutes which summarize all business by the Board of Commissioners for the Business Meeting held on the date stated above.

Fiscal Impact: None

Recommended Motion: Approve the Minutes as presented.

6.

Prior Approved Items

1.

In the matter of a Collective Bargaining Agreement between Klamath County and the Federation of Parole and Probation Officers (FOPPO)-Amanda Van Riper, Human Resources

Background: Klamath County’s Collective Bargaining Agreement with FOPPO expired on June 30, 2020. Union negotiations were held on April 7, May 4 and May 29, 2020, and a tentative agreement was reached. This contract was finalized and signed by the FOPPO membership on June 25, 2020.

The increase to the Community Corrections adopted budget for fiscal year 2020-2021 is $32,352.77.  

Fiscal Impact: The fiscal impact for fiscal year 2020-2021 is $3,281,064.37. The fiscal impact for fiscal years 2021-2022 and 2022-2023 is to be determined after reopening negotiations are completed for those years.

Recommended Motion: The Klamath County Board of Commissioners motioned and approved  signing the attached Collective Bargaining Agreement with the Federation of Parole and Probation Officers (FOPPO) for the period of July 1, 2020, to June 30, 2023 at a regularly scheduled BOCC administrative meeting on Tuesday, July 14, 2020.  The fiscal impact for fiscal year 2020-2021 is $3,281,064.37. The fiscal impact for fiscal years 2021-2022 and 2022-2023 is to be determined after reopening negotiations are completed for those years.
2.

In the matter of a Collective Bargaining Agreement between Klamath County and International Union of Operating Engineers Local 701 (Local 701) - Amanda Van Riper, Human Resources

Background: Klamath County’s Collective Bargaining Agreement with Local 701 expired on June 30, 2020. Union negotiations were held on June 11, 2020, and a tentative agreement was reached. This contract was finalized and signed by the Local 701 membership on June 23, 2020. The increase to the Public Works operating fund adopted budget for fiscal year 2020-2021 is $54,073.76.

Fiscal Impact: The fiscal impact for fiscal year 2020-2021 is $3,797,189.40 from the Public Works operating fund. The fiscal impact for fiscal years 2021-2022 and 2022-2023 is to be determined after reopening negotiations have been completed for those years.

Recommended Motion: The Board of Commissioners motioned and approved signing the attached Collective Bargaining Agreement with the International Union of Operating Engineers Local 701 (Local 701) for the period of July 1, 2020, to June 30, 2023 during a regularly scheduled BOCC-Counsel public meeting on Tuesday, July 14, 2020.  The fiscal impact for fiscal year 2020-2021 is $3,797,189.40 from the Public Works operating fund. The fiscal impact for fiscal years 2021-2022 and 2022-2023 is to be determined after reopening negotiations have been completed for those years.

3.

In the matter of a Collective Bargaining Agreement between Klamath County and the Klamath County District Attorney's Association (DDA)-Amanda Van Riper, Human Resources

Background: Klamath County’s Collective Bargaining Agreement with DDA expired on June 30, 2020. Union negotiations were held on April 7, May 4, May 29, and June 16, 2020, and a tentative agreement was reached. This contract was finalized and signed by the DDA membership on June 26, 2020. The increase to the General Fund-D.A.’s adopted budget for fiscal year 2020-2021 is $28,532.12.

Fiscal Impact: The fiscal impact for fiscal year 2020-2021 is $1,282,073.08 from the General Fund, D.A.’s office. The fiscal impact for fiscal years 2021-2022 and 2022-2023 is to be determined after reopening negotiations have been completed for those years.

Recommended Motion: The Board of Commissioners motioned and approved signing the attached Collective Bargaining Agreement with the Klamath County District Attorney’s Association (DDA) for the period of July 1, 2020, to June 30, 2023 during a regularly scheduled BOCC-Counsel public meeting on Tuesday, July 14, 2020.  The fiscal impact for fiscal year 2020-2021 is $1,282,073.08 from the General Fund, D.A.’s office. The fiscal impact for fiscal years 2021-2022 and 2022-2023 is to be determined after reopening negotiations have been completed for those years.
Documents:
  1. DDA (2).pdf
4.

In the matter of approving the Amended and Restated Coronavirus Relief Fund grant agreement between the State of Oregon and Klamath County. - BOCC

Background: Klamath County is requesting reimbursement from the Federal Government through the State of Oregon for expenses incurred between March 20, 2020 and December 30, 2020 related to the COVID19 pandemic.  Klamath County has signed an agreement with the State of Oregon for these funds, however, this amendment reports the overall maximum amount available for Klamath County for the entire year ending December 30, 2020 .  

Fiscal Impact:  $2,068,889.46 Revenues to Klamath County based on reimbursement for COVID-19 scal Impact:related expenses.


Recommended Motion:  Amended and restated agreement for the Coronavirus Relief Fund was prior approved and signed by the Chair in the Finance Meeting on Tuesday, July 28, 2020.

7.

Proclamations/Presentations

1.

In the matter of presenting monthly Employee Service Awards. - BOCC

Background:  Employees are presented service awards in 5 year increments beginning with their first 5 years of service to Klamath County.

Fiscal Impact:  None

5 Years
Errane Baker – Community Development
Sandy Cox – Commissioners Office
Haley Huffman – Commissioners Office
Natalie Idrogo – Library
John Duval – Sheriff’s Office
Levi Justman - Sheriff’s Office
Shasta Petersen - Sheriff’s Office
Stefanie Thelin - Sheriff’s Office
Pamela Cole – Assessor’s Office
Sarah Dougherty – District Attorney’s Office

20 Years
Darlene Sheldon – Public Health
Karen Haack-Smith – Library
Valerie Hedgecock - Sheriff’s Office

30 Years
Katherine Delonge – District Attorney’s Office

Recommended Motion:   Read above names for the record.


8.

Bids/Awards/Proposals

1.

In the matter of accepting and executing the notice of award for the proposal from Rocky Mountain Construction, LLC for Construction Services – Madison Street Sidewalk Ramp Replacement. Jeremy Morris, Public Works

Background:  On June 23, 2020 Public Works requested written proposals for construction services to include demolition of existing curb, gutter, and sidewalk, subgrade preparation, and construction of new sidewalk ramps that meet ADA Requirement.  The Project is to replace sidewalk ramps, (2) at Peck Drive and (2) at the OC&E Trail where it crosses Madison, in support of future paving projects on Madison Street.  Quotes were requested from four local contractors and the following quotes were received:

Mathis Concrete                $46,335.00
Rocky Mountain Construction, LLC $43,812.00

Klamath County Public Works requests the quote be awarded to Rocky Mountain Construction, LLC.  

Fiscal Impact:  Fiscal Impact is none.

Recommended Motion:  Board to approve and execute the notice of award for the proposal from Rocky Mountain Construction, LLC for Construction Services – Madison Street Sidewalk Ramp Replacement.  Fiscal impact is none.

2.

In the matter of approving Klamath County Public Health to issue a request for quotes for isolation and quarantine accommodations. - Jennifer Little, Public Health

Background:  On June 24, 2020 the Board of County Commissioners approved Hotel Rate Agreement in order to secure accommodations for the purpose of quarantine or isolation of clients of KCPH. This agreement is effective for a period of 180 days. In order to meet programmatic requirements for risk reduction in response to any communicable disease, KCPH needs to pursue a long-term contract for accommodations. In addition to the benefit of community protection, this contract will help fulfill requirements under accreditation, emergency preparedness, and public health modernization.  

Fiscal Impact:  Unknown at this time. 

Recommended Motion:  Move to approve Klamath County Public Health to issue a request for quotes for isolation and quarantine accommodations. Fiscal impact is unknown at this time. 

9.

Orders

1.

In the matter of vacating Lots 21 and 40, Tract 1319 Running Y Ranch Resort Phase 1. Map No. 3808-004C0-00800 and 3808-004D0-02100. Erik Nobel, Planning Director CDD/Planning

Background:  The property owner of the two lots (Anne and Thomas Keyser) who have signed a petition requesting this action.  Vacating the lots will not be detrimental to the public.  The Planning Director’s Report recommends that the two lots be vacated from the subdivision. The applicant paid the $583 application fee to process the request to vacate the lots.  Approval of the final order by the Board of Commissioners has no fiscal impact to the county.

Fiscal Impact:   There is no fiscal impact to Klamath County.

Recommended Motion:   Approve the Final Order to vacate the above described property located in Klamath County Oregon. (File No. LV 8-20).  There is no fiscal impact to Klamath County.
10.

Agreements

1.

In the matter of executing the contract between Klamath County and Rocky Mountain Construction, LLC for Construction Services – Madison Street Sidewalk Ramp Replacement. Jeremy Morris, Public Works

Background:  This project is to replace sidewalk ramps, (2) at Peck Drive and (2) at the OC&E Trail where it crosses Madison, in support of future paving projects on Madison Street.  This contract provides construction services for demolition of existing curb, gutter and sidewalk, subgrade preparation and construction of new sidewalk ramps that meet ADA requirements. 

Fiscal Impact:  $43,812.00 expenditure to the Road Operating Budget.

Recommended Motion:  Board to approve and sign the contract between Klamath County and Rocky Mountain Construction, LLC for Construction Services – Madison Street Sidewalk Ramp Replacement.  Fiscal impact is $43,812.00 expenditure to the Road Operating Budget.
2.

In the matter of requesting Board Approval of the Equitable Sharing Agreement and Certification between the Federal Government and the Klamath County Sheriff’s Office Chris Kaber Sheriff

Background: This agreement outlines the requirements for participation in the federal Equitable Sharing Program and the restrictions upon the use of federally forfeited cash, property, proceeds, and any interest earned thereon, which are equitably shared with participating law enforcement agencies.  The purpose is to establish the means to participate in federally forfeited assets shared with participating law enforcement agencies. 


Fiscal Impact: Potential to receive revenue and property of unknown value at this time into the Sheriff’s Office Special Revenue Fund.
 
Recommended Motion:   Approve the Equitable Sharing Agreement and Certification between the Federal Government and the Klamath County Sheriff’s Office. Potential revenue into the Special Revenue Fund of federally forfeited cash, property, proceeds, and any interest earned thereon, of unknown value at this time. Authorize the Sheriff and the KCSO Commissioner liaison, Kelley Minty-Morris, to sign the agreement and certification.

3.

In the matter of the approval of an Memorandum of Agreement with Klamath Tribes, a federally recognized Indian tribe, acting by and through the Klamath Tribal Housing Department for the purpose of the Building Department to provide building code consulting and related services to the tribes. Allan Brown, Building Official

Background:  By the authority of ORS 190.110; the County as a unit of local government, may cooperate with and enter into intergovernmental agreements for any lawful purpose with a federally recognized Indian tribe. Klamath County shall act as consultants to perform all residential plan reviews and related inspections as directed by the Tribes for (4) separate single family homes. Estimated consulting hours are included as (4) separate Exhibit “A” one for each separate lot; this agreement shall expire on December 31, 2021.   

Fiscal Impact:   Revenues estimated at $7,803.00 to Building fund 5050-6030-6031.

Recommended Motion:  Approve Memorandum of Agreement with Klamath Tribes, a federally recognized Indian tribe, acting by and through the Klamath Tribal Housing Department for the purpose of the Building Department to provide building code consulting and related services to the tribes; this agreement shall expire on December 31, 2021; authorize the Building Official to sign agreement; Fiscal Impact, revenues estimated at $7,803.00 to the Building fund 5050-6030-6031.  

4.

In the matter of the approving an Intergovernmental Agreement (IGA) between the City of Junction City and Klamath County for the purpose of the City of Junction City to provide Commercial Electrical Inspections and Plan Review Services. Allan Brown, Building Official

Background:  Klamath County has limited part-time staff available to conduct all commercial A-level electrical inspections, making it difficult to meet the State mandated inspection timelines. As an alternative solution, Klamath County has requested the City of Junction City to provide commercial electrical inspection services, together with plan review as needed. Klamath County will reimburse the City of Junction City $70.00 per hour, with a minimum of ½ hour of successful connected face time inspection, not to exceed $25,000 under this agreement.     

Fiscal Impact:   Expense from the Building Operating budget of $70.00 per hour, with a minimum of ½ hour, not to exceed $25,000. 

Recommended Motion:  Board approve and sign the Intergovernmental Agreement (IGA) between the City of Junction City and Klamath County for the purpose of the City of Junction City to provide Commercial Electrical Inspections and Plan Review Services as needed; Fiscal Impact: $70.00 per hour, with a minimum of ½ hour, not to exceed $25,000.  

11.

Licenses

1.

In the matter of approving a recommendation for a renewal liquor license for Rick’s Smoke Shop, Crater Lake Resort, Crescent Shell, Manley’s Tavern, Stagecoach Pizza, Bly Market, Fast Break Homedale Market, Madison Market and Loree’s Chalet. - BOCC

Background: The Oregon Liquor Control Commission (OLCC) verifies that each tavern/store has met the necessary conditions to sell liquor.  The County’s position is a recommendation only and the OLCC may take the recommendation into consideration before granting or refusing the license.

Fiscal Impact: Revenue of $10.00, for each renewal license, to the General Fund Commissioners. 

Recommended Motion: Note for the Record.

12.

Other County Business

13.

Commissioner Reports

14.

Adjournment




Audio recordings of all proceedings are available at the County Commissioners’ office. The meeting facility is handicap accessible. Persons needing materials in alternate format or communication access, should telephone this office at 541-883-5100 (voice/TDD) or the ADA Coordinator at 541-883-4296 at least 48 hours in advance of the scheduled meeting.
Klamath County Commissioners' Weekly Calendar is subject to change without notice.
305 Main Street 2nd Floor, Klamath Falls, OR 97601
E-mail: bocc@klamathcounty.org     Website: www.klamathcounty.org