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Board of Commissioners Business Meeting Agenda
June 9, 2020 ~ 8:30am ~ Room 219










1.

To watch a Live Stream of this meeting, click the link below or go to www.klamathcounty.org

2.

Call to Order & Those Present

3.

Public Comment

4.

Agenda Deletions/Additions

5.

Approve Minutes from last meeting

1.

In the matter of approving the “Minutes” from the June 02, 2020 Business Meeting. - BOCC

Background: Approve the “Minutes” which summarizes all business by the Board of Commissioners from the business meeting held on the date stated above.

Fiscal Impact: None

Recommended Motion: Approve the minutes as presented

6.

Prior Approved Items

1.

In the matter of an Order regarding Dragoon/Valadez vs Dodson/Davis livestock matter. - BOCC

Background: This matter came before the Klamath County Board of Commissioners on June 3, 2020 for a public hearing pursuant to ORS 609 to determine what to do with two dogs involved in a May 26, 2020 incident involving killing livestock.  Having reviewed the entire record, the Board makes the following findings in the attached Order.

Fiscal Impact: Revenue and expenditures of 4,100.00 for restitution from Animal Control Fund. Revenue of $1,180.00 in fees to Animal Control Fund.

Recommended Motion: Order was signed on June 3, 2020. Fiscal Impact: Revenue and expenditures of 4,100.00 for restitution from Animal Control Fund. Revenue of $1,180.00 in fees to Animal Control Fund.


7.

Proclamations/Presentations

1.

In the Matter of Proclaiming June 15, 2020 as Elder Abuse Awareness Day in Klamath County, Oregon. - BOCC

Background:  Read proclamation.

Fiscal Impact:  None

Recommended Motion:  None.

2.

In the matter of presenting monthly Employee Service Awards - BOCC

Background:  Employees are presented service awards in 5 year increments beginning with their first 5 years of service to Klamath County.

Fiscal Impact:  None

5 Years
Charles Jahnke – Fairgrounds

25 Years
Jesus Reyes – Public Works

Recommended Motion:   Read above names for the record.

8.

Bids/Awards/Proposals

1.

In the matter of accepting the quote from Coral Sales Co. for Two (2) Portable Changeable Message Signs (PCMS). Jeremy Morris, Public Works

Background:  Klamath County Public Works would like to utilize Klamath County’s membership in the ORCPP program to purchase Two (2) Portable Changeable Message Signs off of DES contract #06212.  Members of the Oregon Cooperative Procurement Program are eligible to use Washington State Master Contracts.  These PCMS signs will be utilized during summer/winter maintenance activities to warn motorists about upcoming road/bridge work.  In addition these will be used during emergencies to notify the motorists of hazards (floods, earthquakes, etc.).

Fiscal Impact:  $32,280.00 expenditure to the expenditure to the Road Department Operating Budget.

Recommended Motion:  Board to accept the quote from Coral Sales Co. for Two (2) Portable Changeable Message Signs and authorize Public Works to issue a Purchase Order.  Fiscal Impact is $32,280.00 expenditure to the Road Department Operating Budget.

2.

In the matter of a accepting quote #176145-02 from Peterson Cat for One (1) New Caterpillar Motor Grader with Henke Lift Folding V-Plow. Jeremy Morris, Public Works

Background:  Klamath County Public Works would like to utilize Klamath County’s membership in the Sourcewell cooperative purchasing program by purchasing One (1) New Caterpillar Model 150 Motor Grader off of Sourcewell Contract 032119-Cat.

Fiscal Impact:  $335,400.95 expenditure to the Road Department Equipment Reserve Budget

Recommended Motion:  Board to accept the quote from Peterson Cat for One (1) New Caterpillar Model 150 Motor Grader with Henke Lift Folding V-Plow and authorize Public Works to issue a purchase order.  Fiscal Impact is $335,400.95 expenditure from the Road Department Equipment Reserve Budget.
9.

Resolutions

1.

In the matter of a resolution setting the two public hearing dates on Ordinance No. 51.08

Background:  Due to a change in state law regarding the enforcing agency for animal rescue entities, Chapter 403, section 403.003 (5) must be deleted.   The attached Resolution sets the two hearings dates for draft Ordinance No. 51.08 for Board consideration.  The first hearing is set for Tuesday, June 30, 2020 @ 8:45 a.m. and the second hearing is set for July 14, 2020 @ 8:45 a.m.  The draft Ordinance is attached for review.

Fiscal Impact: None at this time

Recommended Motion: The Board of County Commissioners approves and signs the attached Resolution that sets the two public hearing dates.  Fiscal impact: None at this time.
10.

Agreements

1.

In the matter of the Oregon Public Works Emergency Response Cooperative Assistance Agreement between Klamath County and the State of Oregon acting by and through its Department of Transportation. Jeremy Morris, Public Works

Background:  This is a 5 year renewal for membership in the Oregon Public Works Emergency Response Cooperative Assistance Agreement.  Parties to the Agreement may use it to obtain emergency assistance from any other party, including the Oregon Department of Transportation, as resources permit.  Klamath County has been a party to the Oregon Public Works Cooperative Assistance Agreement since 1998.  This is ODOT’s version of MORE, Managing Oregon’s Resources Efficiently which the BOCC executed on May 12, 2015.  There is no cost to join and there is no obligation to respond.

Fiscal Impact:  Fiscal Impact is none.

Recommended Motion:  Board approve and authorize chair to sign the agreement between the Oregon Department of Transportation and Klamath County.  Fiscal Impact is none.
2.

In the matter of requesting Board approval for the Sheriff’s Office-Animal Control to enter into a copier maintenance agreement with Xerox.-Chris Kaber, Sheriff

Background: The copier in the Animal Control Office appears to be approximately 10 years old. Lee Murdock has worked with the I.T. department to obtain quotes for a new machine and has determined the Xerox  B605 Multifunction Printer is the best option. It is being purchased for $2,627 which includes set-up and training. The agreement will provide preventative and emergency maintenance and toner cartridges. The term is 36 months from the date the machine is installed. Estimated monthly expense of $19.00 based on $.0076 per copy @ 2500 copies per month. 

Fiscal Impact: Estimated expense to the General Fund-Sheriff’s Office-Animal Control is $2,627 for the copier purchase and $19.00 maintenance for the remainder of the fiscal year. 
 
Recommended Motion:   To approve the Klamath County Sheriff to enter into and sign an agreement with Xerox for maintenance and toner for a B605 Multifunction Printer. Estimated expense to the General Fund-Sheriff’s Office-Animal Control is a total of $2,694 for 2021 fiscal year.

11.

Licenses

1.

In the matter of approving a recommendation for a new liquor license for The Ruddy Duck and Convention Center. - BOCC

Background: The Oregon Liquor Control Commission (OLCC) verifies that each tavern/store has met the necessary conditions to sell liquor.  The County’s position is a recommendation only and the OLCC may take the recommendation into consideration before granting or refusing the license.

Fiscal Impact: Revenue of $25.00 for each new license to the General Fund Commissioners. 

Recommended Motion: Note for the Record.

12.

Other County Business

13.

Commissioner Reports

14.

Adjournment




Audio recordings of all proceedings are available at the County Commissioners’ office. The meeting facility is handicap accessible. Persons needing materials in alternate format or communication access, should telephone this office at 541-883-5100 (voice/TDD) or the ADA Coordinator at 541-883-4296 at least 48 hours in advance of the scheduled meeting.
Klamath County Commissioners' Weekly Calendar is subject to change without notice.
305 Main Street 2nd Floor, Klamath Falls, OR 97601
E-mail: bocc@klamathcounty.org     Website: www.klamathcounty.org