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Board of Commissioners Business Meeting Agenda
March 17, 2020 ~ 8:30am ~ Room 219










1.

Call to Order & Those Present

2.

Public Comment

3.

Agenda Deletions/Additions

4.

Approve Minutes from last meeting

1.

In the matter of approving the "Minutes" from the March 10, 2020 business meeting. - BOCC

Background: Approve the "Minutes" which summarize all business  by  the Board of Commissioners for the business meeting held on the date  stated above.

Fiscal Impact: None.

Recommended Motion: Approve the Minutes as presented.
5.

Prior Approved Items

1.

In the matter of an Order for the findings of livestock case: Maria Rafaela Aquirre Gonsalez. - BOCC

Background:  This matter came before the Board of County Commissioners in a public meeting on March 11, 2020 on the complaint to the Animal Control Department that a dog owned by Maria Rafaela Aquirre Gonsalez was in violation of ORS Chapter 609. Commissioners found the dog owner in violation of ORS Chapter 609, assessed penalty/fines and instructed staff to create an Order.

Fiscal Impact: $590.00 Revenue to the Animal Control Fund.


Recommended Motion:  None – Prior Approved.  The motion to write and sign the Order was in the March 11, 2020 Work Session Meeting.  The Fiscal impact is $590.00 Revenue to the Animal Control Fund.

6.

Public Hearings

1.
8:45A.M.

In the Matter of holding a Public Hearing pursuant to ORS 312.122. Tax Collector/Rick Vaughn

Background: Pursuant to ORS 312.122 a public hearing must be held regarding the acceleration of tax foreclosed properties. Today’s Public Hearing was advertised in the Herald and News on February 23rd 2020 and again on March 6th 2020. The notice of hearing was mailed via certified mail to the property owners and lien holders on February 5th 2020.


Properties are described as follows:
212 N. Monroe St. Merrill, OR 97633/R-4110-002DD-03900-000
4824 Harlan Dr. Klamath Falls, OR 97603/R-3909-011BA-02400-000
9237 Tanager Dr. Bonanza, OR 97623/R-3811-001B0-00700-000
19639 Axel Ave. Bly, OR 97622/R-3614-034DC-01800-000
32965 Elde St. Chiloquin, OR 97624/R-3509-024B0-04600-000
33346 Malheur St. Sprague River, OR 97639/R-3611-011B0-01000-000
No situs address/ R-3407-027B0-01300-000


Fiscal Impact: $303.80 expenditure to the Property Sales Publication and Periodicals Fund for the publication cost.

Recommended Motion: Hold 1st and only hearing pursuant to ORS 312.122 for public comment. Fiscal Impact: $303.80 Publication cost
Documents:
  1. Hearing info.pdf
7.

Bids/Awards/Proposals

1.

In the matter of accepting the proposal from Klamath Lake Regional Housing Center for Grant Administration Services for the CDBG Grant – Housing Rehabilitation Project. - BOCC

Background: On February 11, 2020 the Board of Commissioners issued a Request for Proposals for Grant Administrative Services for the Community Development Block Grant the County has been awarded for a Housing Rehabilitation project. Only one entity responded, Klamath Lake Regional Housing Center, we would like to accept that proposal.

Fiscal Impact: None.

Recommended Motion: Approve accepting the proposal from Klamath Lake Regional Housing Center for Grant Administration Services for the Community Development Block Grant the County has been awarded for a Housing Rehabilitation project. Fiscal Impact: None

Documents:
  1. 20200304125257.pdf
8.

Orders

1.
8:45A.M.

In the Matter of authorizing accelerated tax foreclosure on the below properties pursuant to ORS 312.122. -Tax Collector/Rick Vaughn

Background: Pursuant to ORS 312.122 a public hearing was held on March 17th 2020 at 8:45am to take public comment regarding the acceleration of tax foreclosed properties. Today’s Public Hearing was advertised in the Herald and News on February 23rd 2020 and again on March 6th 2020. The notice of hearing was mailed via certified mail to the property owners and lien holders, if any, on February 5th 2020.

Properties are described as follows:
212 N. Monroe St. Merrill, OR 97633/R-4110-002DD-03900-000
4824 Harlan Dr. Klamath Falls, OR 97603/R-3909-011BA-02400-000
9237 Tanager Dr. Bonanza, OR 97623/R-3811-001B0-00700-000
19639 Axel Ave. Bly, OR 97622/R-3614-034DC-01800-000
32965 Elde St. Chiloquin, OR 97624/R-3509-024B0-04600-000
33346 Malheur St. Sprague River, OR 97639/R-3611-011B0-01000-000
No situs address/ R-3407-027B0-01300-000


Fiscal Impact: None

Recommended Motion: Approve and sign attached Order authorizing acceleration of tax foreclosure on the above referenced properties. Fiscal Impact: None

Documents:
  1. Exp Order.pdf
2.

In the matter of reappointing Heide McGrath to the Bonanza Langell Valley Vector Control District Board. - BOCC

Background: The Bonanza Langell Valley Vector Control District Board has a vacancy. Heide McGrath has applied and is willing, able and eligible to serve another term on the board commencing March 5, 2020 and continuing until December 31, 2023.

Fiscal Impact: None

Recommended Motion: Approve and sign the attached Order appointing Heide McGrath to the Bonanza Langell Valley Vector Control District Board.  

3.

In the matter of appointing Jesse Hickey and reappointing David Hill to the Predatory Animal Control District Board. - BOCC

Background: The Predatory Animal Control District Board has vacancies and has recommended the appointment of Jesse Hickey and the reappointment of David Hill.  Mr. Hickey and Mr. Hill are willing, able and eligible to serve another term on the Board commencing this day and expiring July 1, 2023.

Fiscal Impact: None.

Recommended Motion: Approve and sign the attached Order appointing Jesse Hickey and David Hill to the Predatory Animal Control Special Road District Board.

4.

In the matter of reappointing Patricia Rickett to the Keno Pines Special Road District Board. - BOCC

Background: The Keno Pines Special Road District Board has a vacancy and has recommended the reappointment of Patricia Rickett.  Ms. Rickett is willing, able and eligible to serve another term on the Board commencing this day and expiring December 31, 2022.

Fiscal Impact: None.

Recommended Motion: Approve and sign the attached Order appointing Patricia Rickett to the Keno Pines Special Road District Board.

9.

Agreements

1.

In the matter of an agreement between Klamath County and Weyerhaeuser NR Company for noxious weed control. Todd Pfeiffer, Weed Control

Background: Klamath County enters into agreements with outside agencies to treat noxious weed infestations on their property. The purpose of this agreement is to treat noxious weed-infested areas of Weyerhaeuser ownership within Klamath County. The location of the treatment is as follows:

Sycan Shop Tax Lot# R-3612-00000-04600-000
Bly Landfill Tax Lot# R-3714-00200-00300-000

Fiscal Impact: Income of $4,000.00 to the Weed Control Budget.

Recommended Motion: Board approve and sign the agreement between Weyerhaeuser NR Company and Klamath County for noxious weed control. Fiscal Impact is $4,000.00 income to the Weed Control Budget.
2.

In the matter of execution of Agreement #33085 between the State of Oregon acting by and through its Department of Transportation (ODOT) and Klamath County (County) for access to County property to complete State’s Hwy 39: Crest Street – Madison Street Project. Jeremy Morris, Public Works

Background: The State’s OR39: Crest Street – Madison Street project consists of the replacement of asphalt sidewalks with concrete sidewalks, replacing or installing curbs and pedestrian ramps and constructing two pedestrian crossings with medians, illumination and rectangular rapid flashing beacons along OR39 from Crest Street to Madison Street.  This agreement will allow ODOT access to County Roads along S. 6th Street as identified on the attached map labeled as Exhibit A.  The State is responsible for all costs associated with construction and installation of the Project. 

Fiscal Impact:  Fiscal impact is none.

Recommended Motion:  Board approve and execute Agreement #33085 between the State of Oregon acting by and through its Department of Transportation (ODOT) and Klamath County (County) for access to County property to complete State’s Hwy 39: Crest Street – Madison Street Project.  Fiscal Impact is none.
3.

In the matter of requesting Board approval of the Merchant Credit Bureau Membership Application and Service Contract and provide permission to the Sheriff to sign the binding agreement.-Chris Kaber, Sheriff

Background: This service contract is for the purposes of accessing credit reporting information. It outlines the user’s obligations, applicable laws to be followed and incorporates a hold harmless statement. 


Fiscal Impact: Annual membership expense of $275 and monthly expenses based on number of inquiries which is not likely to exceed $1,200 per year in the General Fund-Sheriff’s Office-Corrections Division.
 
Recommended Motion:   Approve the Sheriff to complete and sign the Merchant Credit Bureau Membership Application and Service Contract. Expenses are based on usage but are not expected to exceed $1,475 per year.

4.

In the Matter of requesting approval to enter into and sign Cooperative Law Enforcement Agreement 19-LE-11060200-006 Modification #002 with the U.S. Forest Service.-Chris Kaber, Sheriff.

Background: The modification is the 2020 Annual Operating Plan (AOP) which will be attached as Exhibit A to the Cooperative Law Enforcement Agreement. It dedicates funding for law enforcement patrol services on US Forest Service land in the amount of $30,800 and $40,000 for Operation Forest Watch for the 2020 calendar year. The funding is provided on a reimbursement basis based on hours of service provided. The AOP also updates the current reimbursable rates.


Fiscal Impact:  Potential $70,800 revenues into the General Fund-Sheriff’s Office-Patrol Division in the 2020 calendar year.
 
Recommended Motion:  To enter into and approve the Sheriff to sign the Cooperative Law Enforcement Agreement 19-LE-11060200-006 Modification #002 with the U.S. Forest Service. Fiscal impact is potential revenues of $70,800 into the General Fund-Sheriff’s Office-Patrol Division in the 2020 calendar year.

5.

In the Matter of approval to enter into a contract for services agreement with Klamath Animal Shelter.-Chris Kaber, Sheriff.

Background: The contract with Klamath Animal Shelter provides for the feeding, care and disposition of dogs that are impounded into custody by Klamath County Animal Control. The agreement will be effective July 1, 2019 through June 30, 2023 unless otherwise terminated. There is an option to extend the contract for 2 additional one-year terms. This agreement will supersede any previous agreements.


Fiscal Impact: $55,000 expense in the General Fund-Sheriff’s Office-Animal Control Division in the 2019-2020 fiscal year with a 3% increase annually thereafter for the term of the contract. 
 
Recommended Motion:  To enter into the contract for services agreement with Klamath Animal Shelter for the care of impounded dogs to be effective July 1, 2019 through June 30, 2023. The expense will be $55,000 for the first year to the General Fund-Sheriff’s Office-Animal Control Division with a 3% increase annually for the term of the contract.

6.

In the matter of approval of a Memorandum of Agreement between Klamath County Public Health (KCPH) and Klamath Lake Community Action Services (KLCAS). - Jennifer Little, Public Health

Background:  On December 31, 2019 the Board of County Commissioners approved agreement DEQ 059-20, Klamath Woodstove Smoke Reduction Through Efficient Energy Systems.  As outlined in that agreement KCPH will complete a coordinated woodstove change out project which will include energy assistance to offset the potential increased cost of a non-wood burning heating device (natural gas or electric). KLCAS will coordinate the energy assistance program on a first come, first served basis. KLCAS will leverage their energy assistance funding and provide a 2:1 match for woodstove change out program participants. With $5,000 of the grant funds received from DEQ given to KLCAS, a total of $15,000 will be available in energy assistance exclusively for this project. The agreement will be effective on the date fully executed through March 31, 2021. 

Fiscal Impact:  Contract expense of $5,000 to Environmental Health Air Quality Program (sub department 4041). KLCAS will provide a $10,000 match.


Recommended Motion:  Move to a Memorandum of Agreement between Klamath County Public Health (KCPH) and Klamath Lake Community Action Services (KLCAS). Contract expense of $5,000 to Environmental Health Air Quality Program (sub department 4041). KLCAS will provide a $10,000 match. Authorize department head to sign.

Documents:
  1. mou klcas_001.pdf
7.

In the matter of an agreement with Klamath Lake Regional Housing Center for Program and Grant Administration Services regarding the CDBG Grant – Housing Rehabilitation Project. - BOCC

Background: Klamath County has been awarded a Community Development Block Grant for a Housing Rehabilitation project. Klamath Lake Regional Housing Center has been chosen to conduct Program and Grant Administrations Services for the grant, this agreement details the requirements of the parties.


Fiscal Impact: Not to exceed $25,000.00 for Grant Administration, $75,000.00 for Program Management and $10,000.00 for environmental assessment from grant funds.


Recommended Motion: Approve and sign agreement with Klamath Lake Regional Housing Center for Program and Grant Administration Services regarding the CDBG Grant – Housing Rehabilitation Project Fiscal Impact: Not to exceed $25,000.00 for Grant Administration, $75,000.00 for Program Management and $10,000.00 for environmental assessment from grant funds.

Documents:
  1. 10259.pdf
10.

Grants

1.

In the matter of approving Klamath County Public Health (KCPH) to submit a request for funding to Oregon Health Authority (OHA). – Jennifer Little, Public Health

Background:  Since October 2019 KCPH has been in partnership with Lake County Health District (LCHD) on the Rural Communities Opioid Response Program-Planning (RCORP-Planning) Grant funded through the Health Resources and Services Administration. The purpose of this program is to bring together healthcare, emergency services, law enforcement, mental health, and other human services agencies to assess opioid abuse prevention, treatment, and recovery services. Funding ends June 30, 2020. OHA is preparing to release Overdose Prevention funding, which is focused on strategies to prevent opioid overuse, misuse, substance use disorder, overdose, and opioid-related harms.  Funding would begin July 1, 2020 for one fiscal year, with the potential of extended funding for an additional year. KCPH and LCHD would like continue this collaborative work and apply as a region, with KCPH acting as the fiscal agent. Funding for this program element is noncompetitive and OHA will use composite scores of opioid burden data to fund regions from highest to lowest burden. 

Fiscal Impact: None at this time. 

Recommended Motion:  Move to approve Klamath County Public Health’s request to submit a request for funding to Oregon Health Authority for the Drug Overdose Prevention funds. No fiscal impact at this time.

11.

Other County Business

12.

Commissioner Reports

13.

Adjournment




Audio recordings of all proceedings are available at the County Commissioners’ office. The meeting facility is handicap accessible. Persons needing materials in alternate format or communication access, should telephone this office at 541-883-5100 (voice/TDD) or the ADA Coordinator at 541-883-4296 at least 48 hours in advance of the scheduled meeting.
Klamath County Commissioners' Weekly Calendar is subject to change without notice.
305 Main Street 2nd Floor, Klamath Falls, OR 97601
E-mail: bocc@klamathcounty.org     Website: www.klamathcounty.org