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Board of Commissioners Business Meeting Agenda
January 7, 2020 ~ 8:30am ~ Room 219










1.

Call to Order & Those Present

2.

Public Comment

3.

Agenda Deletions/Additions

4.

Approve Minutes from last meeting

1.

In the matter of approving the “Minutes” from the December 31, 2019 business meeting. - BOCC

Background: Approve the “Minutes” which summarize all business by the Board of Commissioners for the business meeting held on the date stated above.

Fiscal Impact: None

Recommended Motion: Approve the Minutes as presented.

5.

Proclamations/Presentations

1.

In the matter of presenting monthly Employee Service Awards. - BOCC

Background:  Employees are presented service awards in 5 year increments beginning with their first 5 years of service to Klamath County.

Fiscal Impact:  None

Jenice Zupan - 5 Years – Community Corrections
Justin Grisham - 5 Years – Community Corrections
Dorothy Walker -     5 Years – Community Corrections
Dava Lealie -         15 Years – DA’s Office
Daren Krag -       15 Years – Sheriff’s Office
Darren Frank -       25 Years – Sheriff’s Office

Recommended Motion:   Read above names for the record.

6.

Public Hearings

1.

TIME CERTAIN 8:45am - In the matter of holding the second and final hearing on proposed Ordinance #84.01-BOCC

Background:  The Board of County Commissioners held the first hearing on December 10, 2019 for the taking of testimony and consideration. Today’s hearing is for final consideration of the proposed ordinance. 

Fiscal Impact: None

Recommended Motion:  Hold the second and final hearing on proposed Ordinance 84.01.  Fiscal impact: None.

7.

Resolutions

1.

In the matter of adopting a resolution to establish Weed Control Fees for 2020. Todd Pfeiffer, Weed Control

Background: Klamath County enters into agreements with outside agencies to treat noxious weed infestations on their property.  This resolution will set fees to be collected for providing weed control services and reimbursement to Klamath County for costs incurred.

Fiscal Impact:  Income to be determined by Weed Control Agreements.

Recommended Motion:  Board approve and execute resolution to establish Weed Control fees for 2020.  Fiscal Impact is to be determined by Weed Control Agreements.
2.

In the Matter of Designating the property located at 14040 Sprague River Road, Chiloquin, Oregon to the Public Works Dept. for future use. - Tax Collector/Property Manager Rick Vaughn

Background: Klamath County obtained the above-named property through foreclosure due to non-payment of County taxes in 2018.  On December 18, 2019 at the County Counsel Work Session meeting the Klamath County Board of Commissioners agreed to designate the above named property to the Public Works Department for future use.

Fiscal Impact: None at this time. 

Recommended Motion: Approve and sign the attached Resolution designating the property located at 14040 Sprague River Road, Chiloquin, Oregon, map number: R-3509-01100-00500-000 to the Klamath County Public Works Department for future use. There is no fiscal impact. 
3.

In the matter of approving a resolution designating Liaison Responsibilities for the Commissioners for the period January 7, 2020 through January 1, 2021. - BOCC

Background: The Board of Commissioners has determined that assigning liaison responsibilities is an effective way in which to achieve maximum communication and information sharing between county departments and the Board of County Commissioners.

Fiscal Impact: None

Recommended Motion: Approve and sign the attached Resolution for Liaison Responsibilities for the Commissioners. (Read the attached resolution for the record)

8.

Ordinances

1.

In the matter of Ordinance #84.01 - Bond Requirements-BOCC

Background:  The Board of County Commissioners held the two hearings for the taking of testimony and consideration. The final ordinance is attached for their final action. 

Fiscal Impact: None

Recommended Motion:  Approve and sign attached Ordinance 84.01.  Fiscal impact: None.

Documents:
  1. Ord 84.01-Final.pdf
9.

Orders

1.

In the matter executing an order declaring Klamath County a Weed Control District and declaring Noxious Weeds in Klamath County for the year 2020. Todd Pfeiffer, Weed Control

Background: Under O.R.S. 569.360 the Board of County Commissioners may declare noxious weeds which are to be destroyed and prevented from producing seed within the County.  This order declares all of Klamath County a Weed Control District and identifies those weeds declared noxious.  Common Bugloss Anchusa officinalis was added to the “A” list for 2020.  

Fiscal Impact:  None

Recommended Motion:  Board approve and execute order declaring Klamath County a Weed Control District and declaring Noxious Weeds in Klamath County for the year 2020.  Fiscal Impact is none.
2.

In the matter of reappointing Al Malugani to the Klamath Falls Forest Estates Unit 2 Special Road District Board. - BOCC

Background: The Klamath Falls Forest Estates Unit 2 Special Road District Board has a vacancy and has recommended Al Malugani be reappointed to the Board.  Mr. Malugani is willing, able and eligible to serve a term on the Board commencing January 1, 2020 and expiring December 31, 2022.

Fiscal Impact: None.

Recommended Motion: Approve and sign the attached Order appointing Al Malugani to the Klamath Falls Forest Estates Unit 2 Special Road District Board.

10.

Agreements

1.

In the matter of approving the extension of the CivicPlus contract - Jessica Chastain, Information Technology

Background:  Klamath County entered into an agreement with CivicPlus, which was approved on December 13, 2016.  This was for a three-year agreement with CivicPlus for the Klamath County Website, Legislative Management, and Emergency Management Notification software.  The contract states that after the first 3 years, we could extend for two one-year renewals. 

Fiscal Impact:  Total Fiscal Impact of $14,771.17, an expenditure of $7,871.17 to Technology Maintenance and $6,900.00 Sheriff Office, Emergency Management. 

Recommended Motion:  Approve a one-year renewal with CivicPlus and pay the yearly maintenance fee of $14,771.17.  With Technology Maintenance paying $7,871.17 of the expenditure and Sheriff Office, Emergency Management paying $6,900.00 of the expenditure.  Authorize the IT Director to sign the invoice. 
Documents:
  1. 9461.pdf
2.

In the matter of approving the Services Agreement between Konnect Dental Kare, Inc and Klamath County Public Health (KCPH). – Jennifer Little, Public Health

Background:  Klamath County Public Health provides oral health education and information as a primary component of the Women, Infants, and Children (WIC) program. A partnership with Advantage Dental Care in 2016 provided on-site service to clients, including oral health screenings, fluoride varnish treatments, sealants, oral hygiene instructions, and /or anticipatory dental hygiene guidance. At that time Advantage was the Dental Care Organization (DCO) for Klamath County. However, the DCO is now Konnect Dental Care and KCPH wishes to enter into an agreement with them, providing these services in one location for enhanced access to care. 

Fiscal Impact:  No fiscal impact. 

Recommended Motion:  Move to approve the Services Agreement between Konnect Dental Kare, Inc and Klamath County Public Health (KCPH). No fiscal impact. Authorize the Department Head to sign the agreement.

11.

Grants

1.

In the matter of approving the Oregon Department of Environmental Quality (DEQ) to apply for the Targeted Airshed Grant on behalf of Klamath County Public Health. – Jennifer Little, Klamath County Public Health

Background: The Environmental Protection Agency (EPA) issued a Targeted Airshed Grant Program request for proposals. The program consists of state and local agencies developing plans and conducting projects to reduce air pollution in nonattainment areas the EPA has ranked as the top five most polluted areas relative to the ozone, annual PM2.5, or 24-hour PM2.5 standards. Using air quality information from EPA’s air quality database, the Office of Air and Radiation identified Klamath Falls as one of the top five for the PM2.5 24-hour standard of 35 micrograms per cubic meter. Applicants may apply for a maximum of $10 million for a project period of five years. Public Health will work with DEQ to determine the scope of the project on the application. 

Fiscal Impact: None at this time. Award maximum of $10,000,000. 

Recommended Motion: Move to approve Klamath County Public Health to collaborate with the Department of Environmental Quality to apply for the Targeted Airshed Grant Program. No fiscal impact at this time. 
12.

Other County Business

13.

Commissioner Reports

14.

Adjournment




Audio recordings of all proceedings are available at the County Commissioners’ office. The meeting facility is handicap accessible. Persons needing materials in alternate format or communication access, should telephone this office at 541-883-5100 (voice/TDD) or the ADA Coordinator at 541-883-4296 at least 48 hours in advance of the scheduled meeting.
Klamath County Commissioners' Weekly Calendar is subject to change without notice.
305 Main Street 2nd Floor, Klamath Falls, OR 97601
E-mail: bocc@klamathcounty.org     Website: www.klamathcounty.org